Executive Assistant to Principal

7 months ago

Perth, United Kingdom Teacheroo Full time

Job Introduction
We are seeking an experienced Executive Assistant to provide administrative and organisational support to the Warden (Principal) in all aspects of School life, working within a deadline-driven, 24/7 environment. This is a key role within the College.

The post is full-time, with a standard working week of 35 hours per week, Monday to Friday. This role, however, will be driven by operational needs and will require some evening activities and occasional weekend work.

The job holder should understand the aims of the School and as an important and senior member of staff within the School community, should take general responsibility for promoting the wellbeing of pupils and be a positive and helpful member of the School support team.

Main Responsibilities
The EA will come into contact with a wide range of adults and young people and will provide a warm welcome to visitors and other contacts whilst operating at the highest professional standards in support of the Warden. The role requires significant interpersonal skills and significant self-confidence.

The EA will:

- Provide high level and efficient administrative and confidential secretarial support to the Warden
- Act as “gatekeeper” for the Warden, being the main point of contact for staff, pupils and parents; often taking decisions in his absence in respect of meetings and commitments.
- Maintain diary and travel arrangements and co-ordinate the Warden’s commitments, both in relation to work and to family (given the nature of a 24/7 boarding school)
- Manage the Warden’s budget and Warden’s office budget
- Organise meetings (including minutes when required) and significant events, ensuring that all aspects of these events are managed appropriately on his behalf, ensuring that timings are correctly planned and following up post-event to provide feedback.
- In conjunction with the HR Manager, ensure that the appraisal process is maintained for teaching staff and senior managers, and that the Warden meets his commitments to his team in respect of annual and quarterly meetings.
- Provide support to the Warden with end of term report preparation, provision of press releases and other statements and with speech writing as required,
- Where administrative tasks are shared with other School departments, take the lead for the management of holidays, cover and shared admin tasks
- Assist with Council Business in absence of Bursar’s PA and maintain strong and confidential relationships with Council members.
- Build relationships with all stakeholders, act as a key point of contact for the Warden and develop and maintain key relationships.
- Prepare any correspondence, presentations or other documentation.
- Organise regular communication meetings, liaise with other departments where necessary to be a voice for the Warden in respect of employee relations’ responses, parent enquiries and complaints and external enquiries and complaints.
- Ensure the use, storage and disposal of data within the Warden’s office is carried out according to GDPR regulations.
- Undertake additional duties as reasonably requested by the Warden, including provision of support at functions.

This is not an exhaustive list and will vary as the School’s requirements change. Flexibility regarding working hours will be expected from time to time in consultation with the job holder.

An understanding of and empathy with the school’s ethos and the nature of the business Excellent secretarial skills; shorthand an advantage
- Excellent communication skills (verbal and written)
- Up to date and relevant IT skills; familiarity with G Suite preferred
- Previous experience of a School management information system an advantage
- A willingness to be adaptable and engage in reflection and improvement
- Scrupulous attention to detail
- Discretion, confidentiality and complete trustworthiness
- Ability to prioritise, to judge situations (see the “bigger picture”)
- Assertiveness and a “can do” attitude
- Ability to work at pace
- Ability to take the initiative; be proactive as well as reactive
- Flexibility and an ability to handle continuous change and shifting priorities
- Forward planning with the ability to anticipate the Warden’s needs

About the school/organisation
Glenalmond College is an inspiring place to live and work. The community atmosphere and warmth of welcome are matched by the commitment and professionalism of our staff, who are key to the success of the school.

Glenalmond welcomes boys and girls, aged 12 to 18, as boarders or day pupils. Most of our pupils are British, but we also have a number of pupils from up to 16 different countries around the world. There are up to 400 pupils at Glenalmond College, an almost even balance of boys and girls.

Our purpose at Glenalmond is to help make the world a better place. That aim hasn’t changed at all since our foundation way back in 1847, and we share Ralph Waldo Emerson’s definition of succe

  • Executive Assistant

    6 months ago

    Perth, United Kingdom StandardAero Full time

    **Job Title: Executive Assistant** **Department: Senior Management Team** **Location: Almondbank, Perth** **Line Manager: Business Director** **Purpose of the role**: The Executive Assistant (EA) will work as part of the EA Team and is responsible for all business support related matters that may arise. The remit of an Executive Assistant can be...

  • Executive Chef Assistant

    4 weeks ago

    Perth, Perth and Kinross, United Kingdom Platinum Recruitment Consultancy Full time

    Executive Chef Assistant OpportunityPlatinum Recruitment Consultancy is partnering with a prestigious boutique hotel in Perth to find an experienced Executive Chef Assistant. This exciting role offers a unique chance to join the kitchen team of a high-end establishment, where quality and excellence are paramount.Key Responsibilities:To assist the Head Chef...

  • Executive Assistant

    2 weeks ago

    Perth, Perth and Kinross, United Kingdom Recruitment Bunker Full time

    About the Role">Recruitment Bunker is seeking an experienced Executive Assistant to support our business operations in Perth, Scotland. This is a fantastic opportunity for a highly organised and detail-oriented individual to join our team.">Key Responsibilities">Provide administrative support to senior executives, including diary management, travel...

  • Health Care Assistant

    7 months ago

    Perth, United Kingdom Go-To Outsourcing Full time

    **We are hiring for a Health Care Assistant in Perth, PH** Your new role... Our talented care colleagues make an incredible difference in our residents’ lives, providing the highest standard of person-centred care and support, to help maintain their independence. Supporting with mealtimes, personal care, and activities, as well as providing emotional...

  • Health Care Assistant

    7 months ago

    Perth, United Kingdom Go-To Outsourcing Full time

    **We are hiring for a Health Care Assistant in Perth, PH** Your new role... Our talented care colleagues make an incredible difference in our residents’ lives, providing the highest standard of person-centred care and support, to help maintain their independence. Supporting with mealtimes, personal care, and activities, as well as providing emotional...

  • Health Care Assistant

    7 months ago

    Perth, United Kingdom Go-To Outsourcing Full time

    **We are hiring for a Health Care Assistant in Perth, PH** Your new role... Our talented care colleagues make an incredible difference in our residents’ lives, providing the highest standard of person-centred care and support, to help maintain their independence. Supporting with mealtimes, personal care, and activities, as well as providing emotional...

  • Health Care Assistant

    6 months ago

    Perth, United Kingdom Go-To Outsourcing Full time

    **We are hiring for a Health Care Assistant in Perth, PH** Your new role... Our talented care colleagues make an incredible difference in our residents’ lives, providing the highest standard of person-centred care and support, to help maintain their independence. Supporting with mealtimes, personal care, and activities, as well as providing emotional...

  • Health Care Assistant

    7 months ago

    Perth, United Kingdom Go-To Outsourcing Full time

    **We are hiring for a Health Care Assistant in Perth, PH** Your new role... Our talented care colleagues make an incredible difference in our residents’ lives, providing the highest standard of person-centred care and support, to help maintain their independence. Supporting with mealtimes, personal care, and activities, as well as providing emotional...

  • Health Care Assistant

    6 months ago

    Perth, United Kingdom Go-To Outsourcing Full time

    **We are hiring for a Health Care Assistant in Perth, PH** Your new role... Our talented care colleagues make an incredible difference in our residents’ lives, providing the highest standard of person-centred care and support, to help maintain their independence. Supporting with mealtimes, personal care, and activities, as well as providing emotional...

  • Executive Support Professional

    2 weeks ago

    Perth, Perth and Kinross, United Kingdom Recruitment Bunker Full time

    The Recruitment Bunker is seeking a skilled Executive Support Professional to provide administrative support to our clients in Perth. As an Executive Support Professional, you will be responsible for managing schedules and communications for executive members, ensuring seamless coordination and efficient workflow.Your key responsibilities will...

  • Executive Support Specialist

    3 weeks ago

    Perth, Perth and Kinross, United Kingdom Recruitment Bunker Full time

    Job Title: Executive Support SpecialistWe are seeking a highly skilled and experienced Executive Support Specialist to join our team in Perth, Scotland.The successful candidate will be responsible for providing high-level administrative support to our directors, managing their schedules and communications, and contributing to the efficiency of our...

  • Health Care Assistant

    7 months ago

    Perth, United Kingdom Go To Outsourcing Full time

    Your new role... Our talented care colleagues make an incredible difference in our residents’ lives, providing the highest standard of person-centred care and support, to help maintain their independence. Supporting with mealtimes, personal care, and activities, as well as providing emotional support to ensure you build strong, meaningful...

  • Conference & Events Executive (Maternity Cover)

    6 months ago

    Perth, United Kingdom Perth Theatre and Concert Hall Full time

    **Conference & Events Executive (Maternity Cover)** Recruitment Pack **Who we Are** Central to local cultural life for over 120 years, Perth Theatre and Concert Hall create life affirming, shared experiences in the performing arts that ignite the imagination and make living more meaningful. Our world-class venues, award-winning programming and inclusive...

  • Executive Assistant to Private Client Partner

    2 weeks ago

    Perth, Perth and Kinross, United Kingdom RECRUITMENTiQ Full time

    Job Title: Executive Assistant to Private Client PartnerWe are working in partnership with a leading independent Scottish legal firm, focusing on private client and property-related legal work.The firm has 4 core sectors: Private Client, Land & Rural Business, Renewable Energy, and Commercial Real Estate. Our Private Client team is one of the largest in...

  • Executive Assistant

    6 days ago

    Perth and Kinross, United Kingdom Brook Street Full time

    **Executive Personal Assistant** **Perth** **Circa £30k** Due to an internal move an exciting opportunity has arisen for an experienced Executive Personal Assistant to support a Chairman and Directors. This role provides a real challenge as no two days are ever the same. The role is a full time, permanent, office-based position, Monday to Friday working...

  • Assistant Stove Installer

    7 months ago

    Perth, United Kingdom Kinross Stove and Cooker Centre Full time

    Job Title: Assistant Stove Installer **Duties**: - Installing a range of stoves and chimney systems, principally wood and solid fuel according to building standards and Hetas regulations. Includes working outside and at height. - Follow installation manuals, diagrams, and instructions to ensure safe high quality installations - Commission installed stoves...

  • Principal Early Childhood Practitioner, St John's

    6 months ago

    Perth, United Kingdom Perth & Kinross Council Full time

    LOCATION: St Johns Academy North Inch Community Campus Gowans Terrace Perth, PH1 5BF SALARY: £38,310 - £42,083 per year CONTRACT TYPE: Temporary POSITION TYPE: Full Time HOURS: 36 hours per week £38,310 - £42,083 St John's Academy Nursery, Perth We are seeking a highly qualified and skilled Principal Early Childhood Practitioner with expertise in...

  • Assistant Kiltmaker

    5 days ago

    Perth, United Kingdom Macnaughton Holdings Ltd Full time

    To work as part of a team providing a quality service within the “Highlandwear dept” with the purpose of maximising production and other operating efficiencies. **Principal Duties** 1. Production of “Kilts” from the marking process through to and including quality control/final inspection 2. Production of other items of “Highlandwear” in line...

  • Assistant Kiltmaker

    7 months ago

    Perth, United Kingdom Macnaughton Holdings Ltd Full time

    To manufacture traditional, high-quality kilts in a modern and friendly factory environment with full training given. **Principal Duties** 1. Production of “Kilts” from the marking process through to and including quality control/final inspection 2. Production of other items of “Highlandwear” in line with specification sheets. 3. To halt...

  • Executive Chef Assistant

    2 weeks ago

    Perth, Perth and Kinross, United Kingdom Vira International Ltd Full time

    About the RoleWe are looking for a dedicated and hardworking professional to join our kitchen team as a Chef De Partie. The successful candidate will be responsible for assisting the Head Chef and Sous Chef in ensuring that all duties within the kitchen are carried out according to company policies and Health and Safety laws.