Executive Assistant

3 weeks ago

Perth and Kinross, United Kingdom Brook Street Full time

**Executive Personal Assistant**
**Perth**
**Circa £30k**

Due to an internal move an exciting opportunity has arisen for an experienced Executive Personal Assistant to support a Chairman and Directors. This role provides a real challenge as no two days are ever the same. The role is a full time, permanent, office-based position, Monday to Friday working office hours, although flexibility is required.

**Key Responsibilities:

- **
- Diary management support to the Chairman and Managing Director ensuring accuracy and effective communication
- Organisation of all travel arrangements for the Chairman, Directors, Buyers and Company representatives, including domestic and international flights ensuring timely, accurate and a cost-effective approach
- The receiving of calls, following up external enquiries, action incoming mail and distributing accordingly
- The co-ordination of weekly and monthly reports for the Chairman, Directors and Senior Management Team
- Producing accurate minutes for meetings and distributing with action points accordingly
- Drafting customer correspondence on behalf of the Managing Director
- Organisation of seasonal events for the Managing Director, and ad-hoc employee events when required
- Arranging catering requirements for meetings
- Supporting the Managing Director on the monthly payroll and holiday schedules using Microsoft Office packages
- Supporting the Managing Director with Account Manager responsibilities, product code set up and the inputting of purchase orders - general support in Mail order operation also when required
- Research and project work, analysing data for any new or existing projects within the business
- What we're looking for:

- Evidenced experience of providing support to Director and Senior Management level
- Excellent organisation and time management skills with a high attention to detail
- Experience of working efficiently in a demanding environment and delivering to strict deadlines and targets
- Polished communication skills, an excellent understanding, both verbal and written of the English language including grammar, spelling and punctuation
- Excellent interpersonal skills with the ability to work on your own initiative with integrity
- Working with discretion and an understanding of confidentiality issues
- A high level of confidence and experience of interacting with Senior Managers and colleagues
- Excellent word processing and IT skills, including knowledge of a range of software packages; such as Microsoft Office
- The ability to research, digest, analyse and present material clearly and concisely
- Flexibility and adaptability, strong ability in multi-tasking on a range of different tasks and to work extra hours to meet deadlines
- The ability to prioritise tasks and delegate when necessary

**Rewards**:

- Competitive salary
- Generous holiday allowance
- Career progression and learning and development opportunities
- Work life balance
- Being part of a company whose values will give you a standard to aspire to and underpin who we are as a company and a community
- Temporary accommodation

For further information, please call Angela on
07813 542843

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