Mail Administrator

2 weeks ago

Perth, United Kingdom Scottish Prison Service Full time

This should focus on the post holder’s key responsibilities within the role and function of the particular area. It explains to the applicant what contribution the role makes to the particular function and the area’s delivery. Ultimately, it should be used to sell the role. Please note that the Job Purpose is a summary and should be kept brief. _
- Responsibilities- Process all mail received into the establishment, ensuring items are counted and confirmed, signing for special and recorded delivery mail.- X-Raying, scanning and other initial security checks on mail.- Correctly identify and sort all mail into relevant categories i.e. confidential, general and damaged.Check all prisoner mail to ensure all named prisoners are located within the establishment.
- Completion of relevant inventory sheets and maintenance of accurate records for all mail processes as per standard operating procedures.- Distribute mail appropriately, obtaining signatures where required.**Person Specification**
- Qualifications RequirementsA Minimum of two standard grades at grade C or above or equivalent qualifications or relevant experience

**ESSENTIAL**

Clean drivers license

**ESSENTIAL**
- Experience RequirementsCompetent in MS Office Packages

**ESSENTIAL**

Experience of working in an administration setting

**ESSENTIAL**

Knowledge and awareness of a custodial environment and information security

**DESIRABLE**
- Knowledge Skills RequirementsWell developed interpersonal and communications skills, both written and oral

**ESSENTIAL**

Ability to effectively prioritise workload to meet departmental and organisational deadlines

**ESSENTIAL**

Ability to use information and communication technologies as effective business tools

**ESSENTIAL**

Ability to build and maintain strong working relationships with internal and external agencies

**ESSENTIAL**
- Selection method 1- Interview

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