Assistant Facilities Coordinator

2 months ago

London, United Kingdom COWI Full time

Application deadline**:08 September 2023** - United Kingdom - Location: London - Facility & Procurement

Assistant Facilities Coordinator
London
Permanent
Office Working

**Do you want to assist in optimising business performance? Can you ensure smooth functioning of our facilities to support the overall operations? Are you an experienced Facilities management professional? Then, this could be the next adventure in your career.**

**Create Solutions that will enable a better tomorrow**
To further enhance business performance, we are looking for an Assistant Facilities Coordinator to join our team. Working alongside and liaising with our UK Head of FM, you'll ensure that the office facilities, services, and environment is operating following the COWI Global FM standards and procedures.

Your key responsibilities will be:

- Supporting and liaising with the office Facilities Coordinator to ensure that the office facilities, services, and environment is operating following required standards.
- Operating all FM service functions including desk management, new starter set ups, reception, meeting rooms, switchboard, waste management, FM health and safety, catering services (internally/externally) and post/courier services.
- Supporting the FC with the daily operations of the building/office and liaising with approved COWI sub contractors. For example: cleaning operations, PAT testing, fire alarm checks, legionella testing, security, stock replenishment, plants etc.
- Ensure that the office operates and complies with the IMS (including collating documentation), focusing on FM health and safety and waste management.
- Submitting office specific FM invoices and expenses where required.
- Helping to set up new workstations, onboard and welcome all new COWI starters and provide an office tour (liaising with HR and IT for support).
- Helping to assist and organise office (only) social events.
- Booking travel and car hire both within the UK and globally; seeking support from the UK Travel Manager where required.
- Participating in Group FM improvement and development projects For example: local office refurbishment and relocation projects.
- Travelling (On occasions) to other UK offices - when required for team events.

**Your skills. Our team. Together we design the future.**
The first step to success in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners, or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.

On top of that you’ll have
- Previous experience working within a Facilities/Office Management role.
- Good understanding of office operations, FM standards, health & safety, and IMS systems.
- Experience and confidence in using Word, Excel, Outlook, Teams etc. and an understanding of basic office IT services/operations.
- Fire Marshal & First Aider training.
- The ability to manage time, prioritise tasks and adapt to change.
- Strong communication and teamwork skills.
- Commitment in creating the highest level of customer service.

**A place to work and so much more.**

We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home.

With offices primarily located in Scandinavia, the UK, North America, and India, we are currently 7,300 people who bring their expertise in engineering, architecture, energy, and environment into play.

**What we also offer**:
To us, a fair reward is more than a competitive salary. We want to take care of our people professionally and personally as well.

Some of our benefits include:

- 28 days' holiday plus all UK bank and public holidays
- Formalised development plans and yearly promotion opportunities
- Private health care, for you and your immediate dependents
- Flexible and hybrid working conditions
- Annual subscription fees paid for your membership of two Professional Institutions
- Group personal pension scheme - salary exchange
- Life assurance
- Cycle-to-work scheme
- Corporate gym membership

As part of our commitment to equality, diversity, and inclusion, we partner with the wisecampaign.org.uk to recruit for a better gender balance in our teams.

**Got more questions?**

**Equal opportunity employer.**
COWI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to ethnicity, colour, religion, gender, national origin, age or disability. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Li - ABKN

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