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Receptionist/administrator (Job Share)

2 months ago

East London, United Kingdom Strettons Full time

East and North London

**Duties**

Updating company mobile, internal telephone lists as and when necessary

Ensure reception area is kept tidy and presentable at all times.

Answering all incoming calls with 4 rings, take down detailed accurate messages for staff as and when necessary.

Assist with auction day switchboard duties on auction days.

Welcome and greet all visitors, ensuring all visitors sign in and out of the building.

Coordinate and manage the booking of meeting rooms via outlook calendars.

Arrange couriers and taxi’s when requested.

Oversee/Manage car parking spaces at Leytonstone office.

Liaise with suppliers in reception, and deal with deliveries as and when needed.

Monitor and direct contractors onsite in the office.

Franking outgoing post at the end of day, dealing with special postal requirements accordingly.

Composing outgoing post/DX electronic table record.

Excellent people and communications skills with a bright, confident outgoing personality
Well organised with the ability to prioritise multiple projects.

Assertive and takes initiative on progressing projects and tasks

Team player and able to communicate well at all levels

Intermediate level in the use of Microsoft Office 365 products i.e. Word, Outlook, Excel and OneNote

Database experience with using Riskwise, to oversee risks, action accordingly.

Enthusiastic and good all-rounder that is prepared to help others and willing to learn new systems quickly

Intermediate knowledge of Avaya Switchboard System, both headset and software installed on reception desktop

Proactive and team player

Willing to work overtime as and when requested to meet tight deadlines

**Working Hours**
- This is a part-time 5 day week (half days) role.**Essentials**
- Good communicator- Good IT skills- Experienced Receptionist- Experienced in managing a telephone switchboard- Exceptional telephone manner**Location**
- Leytonstone, East London (Central Line)About Strettons
- Strettons is a leading, independent firm of property advisors with expertise across a wide range of commercial and residential property, giving advice to buyers, owners, occupiers, investors, developers and more. Our core teams cover agency, property auctions, property & asset management and valuation & advisory services. We operate throughout London and the Home Counties with more than 120 staff, while our auction department and property management business cover the whole of the UK.