Executive Assistant

3 weeks ago


Remote, United Kingdom iamtheCODE Full time

**Executive Assistant to the CEO.**

***

The IAMTHECODE Foundation is an African-led global movement designed to mobilize government, private sector, and investors to advance STEAMED (science, technology, engineering, arts, mathematics, entrepreneurship, arts and design) Education. Our goal is to empower 1 million women and girls globally to become coders by 2030 and to align with the United Nations 2030 agenda.

iamtheCODE is looking for a new Executive Assistant to support our executive team especially the CEO. You will manage mostly charity-related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, Monday, Trello, Slack, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

**Executive Assistant Responsibilities**:

- Preparing financial statements for the board, reports, memos, invoices letters, and other documents.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Making travel arrangements for the CEO
- Experience as a virtual assistant.
- Provide general administrative support to the global team.

**Executive Assistant Requirements**:

- Proven experience as an executive assistant or other relevant administrative support experience.
- In-depth understanding of the entire MS Office suite and Trello.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.

**Skills**

In addition to relevant experience and secretarial and administrative knowledge, you'll need to show evidence of the following:

- Exceptional written and oral communication skills.
- Excellent word processing and IT skills, including knowledge of a range of software packages.
- The ability to work under pressure and to tight deadlines.
- Good organizational and time management skills.
- The ability to research, digest, analyze and present material clearly and concisely.
- Excellent interpersonal skills.
- The ability to work on your own initiative.
- Honesty and reliability.
- Attention to detail.
- Have empathy and compassion.
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.
- Discretion and an understanding of confidentiality issues.


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