Medical Education Administrator

5 months ago

Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

An opportunity has arisen for a Medical Education Administrator to support the Medical Education Team. The successful applicant will be covering maternity leave for a 12 month fixed term contract. You will play an important role in providing an efficient and comprehensive admin and clerical service and in particular will be responsible for coordinating and facilitating the GPST teaching programme as well as a range of office duties such as reception, general office duties, and maintaining an electronic room booking system.

The post-holder must have an ability to work using their own initiative as well as part of a team and have a commitment to providing a quality administrative service. The post-holder will be expected to have a strong eye for attention to detail and a flexible attitude. Effective communication is essential. The post-holder should be proficient in the use of Microsoft Office, MS Teams (and other virtual learning platforms) and have the ability to prioritise and meet deadlines with good organisational and time management skills. They will also be expected to assist with the setting up and maintenance of IT/AV equipment and the moving of furniture in the meeting rooms.

If you are a motivated team player with the ability to manage multiple priorities and would like to be part of a busy and friendly team, we would love to hear from you.

To provide comprehensive and effective management, co-operation and administrative support for the training, education and development of the Luton General Practice Training Scheme (GPST), ensuring that GP specialty trainees comply with the scheme requirements.

To be part of the Medical Education administrative team providing support and assistance with the activities of the department in particular the centralised room booking system. This role involves liaising and establishing strong communication links with various levels of staff across the Trust to ensure the smooth and efficient running of the Medical Education Department within the Centre of Multi-Professional Education and Training (COMET).

Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics.

You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career.

We have state-of-the art facilities placing us at the heart of cutting edge health care. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

Teaching
- liaise with the Training Programme Directors (TPDs) to prepare teaching timetables, educational content, speakers, facilitators, simulated patients, etc.
- assist with the set up and delivery of the GPST teaching programme ensuring appropriate media, IT and AV equipment available and in working order
- monitor and record trainee and trainer attendance, creation and recording of feedback forms and poll

Rotations
- Assist the Senior GST Administrator with the organisation and administration associated with trainee rotations, i.e. December and April.

Finance
- Assist the TPDs with budgeting, projecting and financial reporting

Managing Programmes & Data
- Update and maintain the training programme rota, including updating trainee placements, both in primary and secondary care, in the Trainee Information System (TIS) and the FourteenFish portfolio

General
- Manage the Luton GP Trainees Shared Drive & Luton Educators Shared Drive on the Luton GPST OneDrive account enabling the sharing of relevant documentation and information with trainees and educators, e.g. speaker presentations, FAQ’s, HEE guidance etc.

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