Finance Assistant

3 days ago

Aberdeen, United Kingdom Cammach Bryant Full time

Our client is looking for a Finance Assistant for a permanent position, located in Aberdeen.

**ROLE**

Support and coordinate all accounts and finance activities as directed by the Finance Manager

**RESPONSIBILITIES**

**Purchase Ledger**
- Checking day rates and days/hours worked against assignment schedule and timesheets
- Verifying, coding and processing supplier invoices in Sage in a timely manner
- Handling supplier queries
- Banking and Supplier payments
- Reconciliation and allocation of supplier accounts
- Ensuring timesheets and expense reports are received and recorded in a timely manner

**Sales Ledger**
- Preparing sales invoices using Sage in an accurate and timely manner
- Checking that invoices follow client contractual requirements
- Collation and administration of purchase orders
- Reconciling purchase orders and communicating expected end date to account coordinators
- Handling customer queries
- Credit Control

**Payroll**
- Liaising with HR for information on any changes to employee salaries, new starts, leavers and employee benefits
- Producing reports from Sage Payroll for weekly and monthly salary payments
- Making salary payments using online banking system
- Issuing pay slips to all employees
- Paying monthly PAYE/NI

**Banking**
- Processing weekly payments
- Checking and reconciling bank transactions on a daily basis
- Invoice Finance administration
- Exposure to working with foreign currencies

**Credit Card**
- Collation of credit card receipts and details of usage
- Reconciliation of credit card statement

**General**
- Copying, scanning and filing paperwork
- General housekeeping of ledgers
- Liaising with operations and accounts team
- Supporting management with any ad-hoc analysis and reporting

**REQUIREMENTS**

**Personal Qualities**
- Highly organised with ability to prioritise and multi task to meet deadlines
- Client focused - liaise with customers in an accurate and timely manner
- Attention to detail
- conducts work in a systematic way to ensure outputs are clear, concise and logical
- Tenacious with ability to multi-task, work under pressure and to tight deadlines
- Excellent presentation and communications skills (verbal and written)
- Interpersonal skills - ability to work with colleagues, understand their pressures and strengths and demonstrate the value Finance adds to the wider business.
- Proven ability to maintain confidentiality and be discreet at all times
- Adaptable, innovative and flexible to business demands
- Flexible, self-starter with the ability to use their initiative and judgement without direct supervision

**Knowledge And Experience**:

- Previous experience within an accountancy function e.g. purchase or sales ledger
- preferred
- Good knowledge and understanding of basic accountancy practice and theory
- Experience using Microsoft Office (Outlook, Word and Excel), Sage Line 50 advantageous

**Qualifications**:

- Educated to degree level in a relevant discipline
- Working towards Industry recognised qualification such as CIMA, ACCA, ACA etc

**Additional Information**:

- To keep up-to-date with best practice, new initiatives and business opportunities in all areas relating to this role
- Always to work consistently with requirements relating to:

- The overall need to comply with legislative, regulatory, constitutional and financial requirements and to work to a high professional and ethical standards
- All of company policies and procedures
- Represent, promote and maintain a positive attitude and image for Professional Services
- This job description is not to be considered exhaustive, where necessary or as requested other duties may be required to be carried out

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

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