Finance Assistant
5 days ago
Our client is looking for a Finance Assistant on a permanent basis, located in Aberdeen.
**RESPONSIBILITIES**
Fully involved member of a small Head Office Finance Team with active participation in:
Sales Ledger
- Credit Control - Primary Function
- Regular review of ageing status of all outstanding invoices/credit notes.
- Coordination of new credit accounts and ageing credit levels.
- Liaise with unit managers to resolve invoicing issues and establish clear communications lines with relevant customer contacts.
- Coordinate action against remedial accounts via senior management and if required 3rd party legal support.
- Maintain accurate records of actions taken when invoices/accounts reach a remedial stage.
- Produce report on a monthly basis of sales ledger status for discussion with senior management.
- Check banking receipts from all sources - Cash/Credit Card/BACS ensuring a remittance advice supporting the receipt has been provided or produced and post to relevant sales ledger account on a daily basis.
- Reconcile customer accounts and generate statements on a monthly basis.
Bank and Cash
- Reconcile bank accounts to nominal ledger for signing off by Group Accountant.
- Liaise with operating units (4 + Head Office) to ensure all Credit Card and cash receipts are fully reconciled and identified for correct posting to ledgers.
Purchase Ledger
- Support and back up for all aspects of purchase invoice collation, posting, paying and reconciliation of purchase ledger accounts.
Payroll
- Assist in the collation of hourly paid data for processing of payroll on a monthly basis and assist in the completion and filing of payroll reports.
- Co-ordinate and update payroll system for all new starters and leavers ensuring that all relevant documentation is completed and filed timeously to ensure smooth operation of hourly payroll processing.
General Admin Duties
- Postage
- Telephone Answering Support
- Filing
- Anything else required to ensure smooth running of department
- Support for Admin colleagues at other operating units - travel possible but unusual.
**REQUIREMENTS**
- Basic - Good understanding of accounting double entry principles.
- Good articulation skills given telephone and written interaction with customers on sometimes sensitive debt collection.
- Basic - Good IT skills - MS 365 - Outlook, Excel and Word - and positive attitude to learning functional use of main dealer management system “Power”.
**Job Types**: Full-time, Permanent
**Salary**: £14,599.93-£31,822.36 per year
Schedule:
- Monday to Friday
Work Location: One location
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