Administrative Team Lead

6 months ago


Dover, United Kingdom Channel Health Alliance Full time

Channel Health Alliance is a GP federation in Kent providing NHS services. An opportunity has arisen for a motivated and forward thinking Team Lead to join our hardworking and friendly admin team. This is a new role and you will help us to shape it.

**Overview of your organisation**

Since Channel Health Alliance was established in April of 2017 providing a range of primary and community services on behalf of the NHS. We are delighted to have attained accreditation with the Care Quality Commission, and a CQC rating of good which only a few federations have achieved.

Channel Health Alliance has embraced the continuing challenges faced by health and social care which has enabled us to provide high quality, innovative services for our diverse population.

We are looking for a Team Lead to provide support and encouragement in the management and leadership of our administration team, be proactive in streamlining and safeguarding processes, and be inspiring and imaginative in service improvement initiatives. Hard work, diplomacy and quick thinking is required, but we all help each other and work together to provide our teams with the skills and tools to provide a first class service.

We are looking for someone who is enthusiastic, resourceful and innovative and will be respectful, patient and supportive to all members of the team. You will be an effective communicator with an excellent knowledge of IT systems, have proven customer care skills and the ability to be flexible and move between the company's sites and services.

You will be required to participate in the on call rota and also provide support to our weekend and evening clinics on a regular basis between 5-6.30pm.

Full, clean driving license is required.

Free Parking

5.6 weeks annual leave

Flexible working and possibility of working from home on occasion

**Main duties of the job**

Provide leadership, advice and guidance to the administrative team.

Ensure efficient management of the office, identifying and implementing improvements.

Supporting senior managers in project work to improve or develop the company's services.

Be the liaison between the administrative staff and the company Directors, Head of Operations and senior managerial staff.

Personally supporting the monthly Board meeting, taking minutes and monitoring the action log.

To be responsible for the day-to-day management of the company administrators, including allocation of work and ensuring in line with required procedures and the safety and security of the office.

Ensure that the office is covered at times and that all annual leave and sickness is managed to ensure that all organisational administrative functions are covered.

Ensure that all administrative staff are professional, flexible and helpful to our clients, staff, the public and stakeholders.

Be flexible to the needs of the company, working closely with the Directors and senior managers to support all business and services in the company.

**DUTIES & RESPONSIBILITIES**:
Responsible for the smooth running of the administrative functions and team, ensuring work is allocated and monitored; providing training and development; organising regular one to one meeting with each of the administrative team and administrative team meetings.

Line management of the administration staff (3-5 staff).

Responsible for induction of new office employees; ensuring IT access and equipment is ready and inducting new staff in company policies.

Carry out performance appraisals of direct reports and arrange/or make recommendations for development if required.

Provide and co-ordinate administrative support to Directors and senior managers, liaising with them to identify their support needs and matching the capacity of the administration team, taking account of urgency and importance of tasks.

To be an approver for finance as appropriate within the companys financial scheme of delegation.

Responsible for the day-to-day management of project activities to support senior managers.

Maintaining processes to ensure appropriate project documentation, reporting and planning.

Support senior managers to develop project plans, identify key tasks, deliverables and milestone and resourcing requirements.

Drafting and writing reports and presentations, as required by the Directors and senior managers.

Communicating important updates and information to the companys office and provided services as required by Directors and senior managers.

Support the companys corporate calendar of events.

Arrange office and company events.

To assist patients, staff and the public in a sensitive and caring manner during incidental contacts.

To be responsible for the efficient administration of meetings delivered by the administrative team:

- Arrange meeting dates and venue.
- Collate meeting papers and prepare agenda items for review by meeting leads.
- Distribute meeting papers as directed.
- Attend meetings, take and transcribe accurate minutes and distribute



  • Dover, United Kingdom Channel Health Alliance Full time

    **DUTIES&RESPONSIBILITIES**: Responsible for the smooth running of the administrative functions and team, ensuring work is allocated and monitored; providing training and development; organising regular one to one meeting with each of the administrative team and administrative team meetings. Line management of the administration staff (3-5 staff)....


  • Dover, United Kingdom CV-Library Full time

    Migrant Help are currently looking for a Business Support Team Administrator to join our dedicated and innovative Business support team on a 12 month fixed term contract. There will be a potential for the role to be made permanent or extended. This role is home based. In return, you will receive a competitive salary of £24,603 per annum. About...


  • Dover, United Kingdom Migrant Help Full time

    Migrant Help are currently looking for a Business Support Team Administrator to join our dedicated and innovative Business support team on a 12 month fixed term contract. There will be a potential for the role to be made permanent or extended. This role is home based. In return, you will receive a competitive salary of £24,603 per annum.About us: Migrant...


  • Dover, United Kingdom Invicta Health CIC Full time

    General Administration Compile the Nursing Teams rotas on a monthly basis, 6 weeks in advance to allow time for appointments to be added to the clinical system. This is to include annual leave and training. Manage a training tracker for the nursing team and send reminders when training is due. Create the agenda, attend and take minutes for the Nurse...


  • Dover, United Kingdom Invicta Health CIC Full time

    **Job summary** Invicta Health are recruiting for a Nursing Team Administrator to join the team on a part time basis at St James Surgery. Working hours per week: 15 hours **Main duties of the job** **About us** Invicta Health are a non-profit company, with a passion for primary care. We have a wide range of services such as hub-based GPs services, GP...


  • Dover, Kent, United Kingdom The Duke of York s Royal Military School Full time

    The Duke of York's Royal Military School seeks a skilled Medical Centre Lead Clinician to oversee a multidisciplinary team delivering high-quality healthcare services to approximately 500 full-time boarding students. The role requires operational hours during term-time and collaboration with partner agencies to ensure continuity of healthcare during school...


  • Dover, Kent, United Kingdom Fawkes and Reece Full time

    Fawkes and Reece is looking for a highly organized and administrative professional to join our construction team as a Personal Assistant.The successful candidate will be responsible for providing administrative support to the team, including maintaining records, organizing files, data entry, database management, drawing up key documents, and contracts.Main...


  • Dover, Kent, United Kingdom Fawkes and Reece Full time

    Company Profile">Fawkes & Reece is a leading construction company that prides itself on delivering high-quality projects.">About the Position">We are currently seeking an Administrative Coordinator to join our construction team, providing exceptional support to our clients and colleagues.">Key Responsibilities">The successful candidate will maintain accurate...

  • Administrator

    7 months ago


    Dover, United Kingdom Channel Health Alliance Full time

    Taking part in the On call roster Finance team support Consumables and equipment ordering Managing the service clinical roster system and session filling Supporting operational managers with medicines management Supporting the Company Quality Team Supporting the Patient and Staff Engagement development DUTIES AND RESPONSIBILITIES: To ensure the UTC/PCN and...

  • HR Administrator

    1 month ago


    Dover, United Kingdom CV-Library Full time

    HR Administrator – Part Time – Temporary Monday to Thursday (16 – 20 hours a week) £13.00 - £15.60 an hour Dover (hybrid working) Pearson Whiffin are recruiting for a HR Administrator on behalf of one of our clients who are an established, global business. This is a part time role between 16 - 20 hours a week, Monday to...

  • HR Administrator

    4 weeks ago


    Dover, United Kingdom Pearson Whiffin Recruitment Ltd Full time

    HR Administrator – Part Time – TemporaryMonday to Thursday (16 – 20 hours a week)£13.00 - £15.60 an hourDover (hybrid working)Pearson Whiffin are recruiting for a HR Administrator on behalf of one of our clients who are an established, global business.This is a part time role between 16 - 20 hours a week, Monday to Thursday. Please note, this role is...

  • Administrator

    1 week ago


    Dover, United Kingdom Mears Full time

    About the Role :The role involves a variety of administrative and support tasks to ensure the smooth operation of the business area.Key responsibilities include managing callouts, timesheets, payroll, and MCM job completions to invoicing.The role also encompasses handling purchase orders, eLearning for operatives and subcontractors, and producing client and...

  • Administrator

    6 months ago


    Dover, United Kingdom New Appointments Group Full time

    We have an exciting opportunity for an experienced Administrator to work for our client on a temporary 3 month basis in central Dover. - This will be a varied and busy role that will require you to support a small busy team. You will be carrying out Data Entry duties as well as attending and minuting meetings and then typing the notes up. You will have some...


  • Dover, Kent, United Kingdom Kent Conservation District Full time

    Archaeology Team Lead PositionWe are seeking an experienced Senior Archaeologist to lead our archaeology team in Dover, DE.About the Role:This position involves leading archaeological surveys and excavations, analyzing and interpreting data, and developing conservation plans.Key Responsibilities:Lead archaeological surveys and excavations to identify and...

  • Dental Team Lead

    5 days ago


    Dover, Kent, United Kingdom BUPA Full time

    About UsBupa Dental Care is a leading provider of dental services, committed to delivering high-quality care to our patients. We're looking for an experienced and skilled Lead Dental Nurse to join our team.

  • Dental Team Lead

    2 days ago


    Dover, Kent, United Kingdom Bupa Dental Care Full time

    About this roleThis is an exciting opportunity to work as a Lead Dental Nurse in our Dover dental practice. As a key member of our team, you will be responsible for leading and managing the clinical staff to deliver high-quality patient care.The ideal candidate will have excellent leadership and communication skills, with the ability to motivate and inspire...


  • Dover, Kent, United Kingdom Intermountain Healthcare Full time

    Job DescriptionThe Administrative Grants Manager will lead as a subject matter expert for grant and/or contract management, providing expert advice and guidance on research proposals, awards, and administrative processes. Key responsibilities include evaluating complex proposals, agreements, and contracts for compliance and consistency.You will also maintain...


  • Dover, United Kingdom East Kent Hospitals University NHS Foundation Trust Full time

    Provide comprehensive administrative support to the Manual Handling Team, working independently and effectively managing own workload to ensure deadlines are met. Act as the first point of contact for managers, staff and external clients with regards to Manual Handling queries, supporting adherence to Manual Handling processes and procedures and escalating...

  • Retail Team Lead

    8 hours ago


    Dover, Kent, United Kingdom Dover - Peregrine Retail Full time

    Job Title: Retail Team LeadWe are seeking a highly motivated and experienced Retail Team Lead to join our team at Dover - Peregrine Retail. This dynamic role offers variety and opportunities for growth.About the Role:Serve customers on the till, handle customer queries, and provide assistance as needed.Manage all deliveries at the site, ensuring compliance...

  • Care Team Lead

    2 weeks ago


    Dover, Kent, United Kingdom Voyage Care Ltd Full time

    About the RoleThis exciting opportunity will see you lead our residential service in Dover, working closely with a dynamic team to provide exceptional support to our clients. As a Senior Support Worker, you will play a pivotal role in helping individuals gain more independence in their daily lives, while assisting the Manager with day-to-day supervision and...