Nursing Team Administrator

5 months ago

Dover, United Kingdom Invicta Health CIC Full time

**Job summary**

Invicta Health are recruiting for a Nursing Team Administrator to join the team on a part time basis at St James Surgery.

Working hours per week: 15 hours

**Main duties of the job**

**About us**

Invicta Health are a non-profit company, with a passion for primary care. We have a wide range of services such as hub-based GPs services, GP surgeries, services in Urgent Care Centres and A&E, a Community Primary Care mental health service, GP staff training service and the list is growing all the time.

We are formed by a federation of General Practitioners working in Canterbury and South Kent Coast areas of East Kent. Our aim is to provide local, high quality services for local people by collaborating with other established organisations in the health and social care community.

What perks can we offer you?
- NHS Pension
- Learning and Development opportunities
- Progression opportunities
- Competitive annual leave entitlement
- Incremental pay progression
- Flexible working
- Approved blue light card provider
- Salary Sacrifice Schemes
- Car Lease Scheme
- Employee Assistance Programme

**Job description**

**Job responsibilities**

**General Administration**
- Compile the Nursing Team rotas on a monthly basis, 6 weeks in advance to allow time for appointments to be added to the clinical system. This is to include annual leave and training.
- Manage a training tracker for the nursing team and send reminders when training is due.
- Create the agenda, attend and take minutes for the Nurse meetings.
- Conduct searches and reports as required using the EMIS system.
- Review DOCMAN workflow, actioning anything as required by the nursing team.
- Maintain, file and distribute any Patient Group Directions (PGDs) to the nursing team in a timely manner.
- Post questionnaires to patients using the available clinical systems, for example COPD and Asthma in a timely manner.
- Create, print, and effectively display Public Health promotion for the practice.
- Photocopy, scan, file and proof reading in a timely and accurate manner.
- Code screening results under the supervision of the Lead Nurse, including Breast screening, Bowel Screening, Cytology and Diabetic Eye screening results.

Clinics, Immunisations and Vaccinations
- Liaise with the QOF and Claims Managers in arranging clinics and managing patient registers. This includes reviewing recall lists, contacting patients via text, assessing which clinician is most suitable and booking appointments. Complete review forms and post management plans where necessary.
- Assist with the administration of the Annual Flu Campaign. This includes writing the practice flu plan, organising staff for clinics, arranging visits to care homes and housebound patients, distributing correspondence to patients and other healthcare services, logging and communicating Patient Group Directions (PGDs) and Patient Specific Directions (PSDs).
- Monitor stock levels, and order Immunisations and vaccines where necessary, and in adherence to protocol.

Miscellaneous
- Liaise with Public Health England for updated information on clinical procedures and processes.
- Liaising with the Nursing Team & QOF and Claims Managers and attending meetings as and when required.
- Receive any deliveries of onsite drugs, ensure secure and safe storage and review daily stock to ensure all are accounted for.
- Conduct daily fridge temperature checks and recordings to ensure suitable temperature for the storage of drugs, organising annual servicing and regular cleaning of the fridges.
- Monitor the Oxygen cylinder levels and re order.
- Check, order and restock all clinical rooms weekly including emergency equipment/drugs.

**General Duties**
- To work collaboratively and professionally with colleagues across Invicta Health, building and maintaining relationships.
- To contribute to the development of services, including processes, templates and principles.
- To treat all members of the public with respect and not to discriminate on the grounds of age, disability, gender reassignment, race, religion or belief, gender, sexual orientation, marriage or civil partnership, or pregnancy and maternity or any other issue.
- To ensure that Health and Safety guidelines are observed at all times and alert management to any concerns raised by staff or members of the public.
- To be aware of guidelines relating to the safeguarding of children and vulnerable adults.
- To ensure that strict confidentiality is observed at all times, especially when dealing with personal information.
- To take part in any statutory and mandatory training or other training and development programmes as requested.
- Any other reasonable duties as directed by your line manager.
- Full terms and conditions of employment will be issued if an offer of employment is made.

**Person Specification**

**Qualifications**

Essential
- Good level of education including competent levels of numeracy and literacy

**Experience**

Essential
- Understa

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