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Event Coordinator

3 months ago

York, United Kingdom Baba Ganoush Catering Ltd Full time

If you're outgoing, self-motivated and have a proactive and positive approach to work, this is the job for you Our business is looking for an Event Coordinator to join the team.

As our Event Coordinator you'll have the responsibility for coordinating the catering for a range of events across Yorkshire. Whilst you will have your own portfolio of weddings to manage, you will as work as part of our operations team, including assisting in the day to day completion of tasks business has.

The role is very hands-on and involves working as part of a team.

You'll typically work on the following kinds of event:

- weddings;
- conferences;
- exhibitions and fairs;
- fundraising and social events;
- music festivals;
- parties;
- promotions and product launches.

You might specialise in a particular type of event or work on a range of different events.

**Responsibilities**:

- work along side the sales team;
- produce detailed action plans for events (for example, timelines, venues, legal obligations, staffing and budgets);
- oversee menu tastings
- liaise with sales and marketing teams to publicise and promote our services
- coordinate the team, handle event set-ups and troubleshoot on the day of the event to ensure that all runs smoothly and to budget;
- manage a team of serving staff, giving full briefings;
- oversee the dismantling of the preparation area with the kitchen team and ensure the removal of all our businesses inventory and clear the venue efficiently;
- manage post event feedback
- liaise with our social media team to ensure information is kept up to date and relevant

Key Qualities
- excellent organisational skills
- strong leadership skills
- good communication and customer care skills.
- problem-solving skills and the ability to deal with the unexpected.
- excellent attention to detail.
- the ability to work under pressure and meet deadlines.
- sales and negotiation skills.
- the ability to manage a budget.
- honesty & loyalty
- flexibility

Details
- Competitive Salary - £23,000 - £24,000 per annum + BONUS
- 28 Days Holiday a Year (WE DO NOT WORK CHRISTMAS EVE / DAY / BOXING DAY) We also close from 22nd - 28th December
- Sundays and Mondays are usual days off. There are no split shifts.
- Our typical working week is Tuesday - Saturday with events mainly taking place on Fridays / Saturdays.
- Tuesday - Fridays are mainly 09.30 - 17.30 (late appointments once a week if required - done on a rota system / Saturdays being a longer day.)
- There are some Sunday events planned but these are alternated between the team.
- Work Pension
- Staff Social Events

You'll generally work normal office hours in the lead up to an event which is usually Tuesday - Friday. However, on events days you will need to be prepared to work extra hours, including evenings and weekends. Our working week usually runs Tuesday to Saturday with Sundays and Mondays off. However, there are a few occasions where you will be required to work a Sunday but these are planned well in advance.

Full time - 40 / 45 hours a week over 5 days
- Although the work is largely office based, you'll need to travel to visit clients, partners, sponsors, venues and other suppliers. You may need to work outside to plan and deliver the event, e.g. an outdoors wedding or concert.

Key Skills

1. Communication Skills

2. Honesty

We want accurate and timely information regarding our business. Made a mistake? Don’t cover it up, admit it, and learn not to do it again.

3. Work Ethic

Be at work on time, do what you were hired to do, meet targets and deadlines and work to the best of your ability.

4. Flexibility

We need employees who can change gears and adapt as required.

5. Determination and Persistence

Our managers will give employees challenging goals but generally they are achievable. The key is to be able to work hard and keep moving forward when you encounter obstacles.

6. Ability to Work in Harmony with Co-Workers

We like to have people working with us who can get along with their colleagues and who can work with others effectively in different circumstances.

7. Eager and Willing to Add to Their Knowledge Base and Skills

As businesses change, there is often a need to find out new information, expand knowledge and explore new ways of doing things. People with an interest in learning, and a willingness to pass it on to others, become invaluable to us.

8. Problem-Solving Skills

We are looking for people who are motivated to take on challenges with mínimal direction. You should see when something needs to be done and react accordingly.

9. Loyalty

We want and need to be able to trust our employees to work professionally to meet the client’s best interests. We do not want to hire people who require close scrutiny or who cannot be trusted to represent the company in public.

**Job Types**: Full-time, Permanent

**Salary**: £23,000.00-£24,000.00 per year

**Benefits**:

- Additional leave
- Company events
- Company pension
- Cycle to wor