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Immunisation Office Administrator

4 months ago

Heathfield, United Kingdom Sussex Community NHS Foundation Trust Full time

An opportunity has arisen for a Band 3 Immunisation Administrator to join our school-aged Immunisation Service for a fixed term contract of up to 7 months to cover a secondment placement from 1st August 2023 until 29th February 2024.

The SCFT Sussex Immunisation Service vaccinates children in schools and clinics across West Sussex, East Sussex and Brighton and Hove.

The role requires working core hours of 8am-4pm, 5 days per week, with flexibility to work later on occasion to offer administrative support and reception duties for clinics. You may also be asked to come in early occasionally to assist with packing of vaccines. We also run a Saturday clinic once per term.

This post will be based in the Heathfield team, but you may be required to travel to provide support in offices within the whole SCFT area.

The successful applicant will provide administrative and secretarial support to this innovative and dynamic immunisation team; dedicated to improving immunisation uptake and delivering the national evidence-based schools’ immunisation programmes. They may also act as a first point of contact for internal and external enquiries, directing them to the appropriate recipient and accurately recording information and messages.

We welcome applicants who can demonstrate a willingness to work flexibly and co-operatively with colleagues both within their own team and the wider multidisciplinary teams across the whole SCFT area. You will need to be motivated, conscientious and committed to supporting us to maintain high vaccination coverage across Sussex.

All team members support the whole of the SCFT Immunisation Service, therefore you must be willing to travel to clinics and occasionally schools within Sussex, due to this you must be a car owner and driver.

As the largest provider of community healthcare services in Sussex, our teams help people to plan for and manage changes to their health, supporting patients and their families to live more independently. We employ over 5,000 full and part time staff and provide community services to a population of 1.3 million people.

Our vision is to provideexcellent care at the heart of the communityand achieving the highest level of service is our top priority.

We develop and nurture our staff and recognise that they are our greatest asset. We give them clear career pathways, support their wellbeing, recognise and value their diversity and provide them with the leadership, skills and knowledge they need to deliver the best care for our patients now and in the future.

Duties include filing, photocopying and minute-taking for the team. Vaccine, equipment and stationery stock monitoring. Handling complex reports and confidential correspondence. Working on a team drive and inputting/retrieving data from databases and hand-written forms.
You must be experienced in typing/word processing and be able to demonstrate high quality administrative skills including the use of Microsoft Word, Excel and Outlook.
You will need to have excellent written and verbal skills to deal with a wide range of people, patients/parents, clinical and non-clinical staff and other professionals. You will need to be able to work under pressure, be able to meet deadlines and be prepared to provide reception and administrative support at clinic venues across the SCFT Immunisation Service area.