![Mantis Energy](https://media.trabajo.org/img/noimg.jpg)
Office Administrator
2 months ago
At Mantis Energy we want more people to live in energy efficient, low running cost, future homes. We can only do this by helping more homeowners, architects and developers to build new and existing homes better.
Forming and maintaining good working relationships with external companies is crucial as you will be the first point of contact for initial enquiries and are representing Mantis Energy. Duties listed below may change as per the needs of the company.
Here are some of the key attributes we are looking for:
- Great interpersonal and communication skills
- Open to learning new processes, software and knowledge in this technical administrative role
- Ability to adapt to various client needs and styles working with both domestic and commercial project teams
- Able to manage time well and work independently
**MANTIS ENERGY OFFER**
- A competitive salary of £11.50 ph
- Private health plan - Simply Health level 3
- 28 days holiday (Plus bank holidays) pro rata
- Ongoing professional development support
- Company funded social calendar with 2 monthly lunches and 1 evening out in Manchester City Centre every 2 months
- Holiday buy & sell scheme
- Cycle 2 Work scheme
**MAIN DUTIES (Duties may change as per needs of the company)**:
- **File Management**: Basic maintenance of files, cleanliness, consistent formatting, project tracking and archiving.
- **Meeting & Calendar Scheduling**: Arranging meetings with potential and existing clients as well as referral partners.
- **Surveying & Services Scheduling**: Arranging surveys with internal and 3rdparty surveyors.
- **Quotation & Invoicing Preparations**: Services with set prices, timelines and locations will be provided to allow for the sending of quotations to potential and existing clients. Invoices will also be required to be sent to clients as well as chasing up of unpaid invoices
- **Purchases & Expenses**: A variety of purchases and expenses will need to be tracked and logged in accounting software.
- **Bank Reconciliation**: Bank reconciliations will be required as per client’s payments, purchases and any other transactions that occur with the business bank account.
- **Ad-hoc duties**:As and when required by the management team and will include tender review & management, Overdue invoice chasing & due reminders, process writing
**TRAINING AND DEVELOPMENT**:
- Training for both technical and soft skills will be provided
- A progression plan will be put in place to support career development
**QUALIFICATIONS AND EXPERIENCE**
- Previous experience as an administrator
- Experience with core Microsoft office software (Outlook, Word, Excel, PowerPoint)
- Working knowledge Microsoft excel formulas and functions
- Experience working in a more technical administrative role preferred
- Previous experience with tenders advantageous
**Job Types**: Full-time, Permanent
**Salary**: £11.50 per hour
**Benefits**:
- Company events
- Company pension
- On-site parking
- Private medical insurance
Schedule:
- Monday to Friday
Ability to commute/relocate:
- WILMSLOW: reliably commute or plan to relocate before starting work (required)
Work Location: In person
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