Administrative Assistant
3 months ago
About Exponent:
**Exponent** is a leading engineering and scientific consulting firm that brings together more than 90 different disciplines to solve the most pressing and complicated challenges facing stakeholders today. Our vision is to engage the brightest scientists and engineers to empower clients with solutions for a safe, healthy, sustainable and technologically complex world. We leverage over 50 years of experience in analysing accidents and failures to advise clients as they innovate their technologically complex products and processes, ensure the safety and health of their users, and address the challenges of sustainability.
We employ experts from top programs at over 500 universities, as well as technical specialists from a variety of industries. At Exponent, we look to hire intelligent and driven people who want to make an impact and grow their careers within a dynamic consulting firm. You will work together with our consultants to provide outstanding service to our clients and to achieve our vision as a pre-eminent engineering and scientific consulting firm. We are excited about your interest in joining our growing team
Key statistics:
- 1100+ Team members
- 900+ Consultants
- 550+ Ph.D.’s
- 30+ Offices globally
Our Opportunity:
We are currently seeking an
You will be responsible for:
- Managing a team of Administrative Assistants within the UK
- Performing a variety of day-to-day tasks to facilitate the smooth and efficient operation of the offices
- Providing assistance and support to a diverse range of professional fee earning staff, working both within a team environment and independently, as required
- Providing support to wider business functions such as finance (processing expenses, preparing invoices), HR and IT
- Liaising with external service providers, clients, internal staff, and management
- Familiarisation with, and implementation of, Exponent systems and policies
- Assisting with audits and audit preparation, internal and external; supporting safety and quality representatives
- Front of house representative, meeting and greeting guests and answering/directing external calls
- Preparing documentation and reports
- Coordinating internal and external meetings; participating in team meetings
- Liaising with building management regarding office facilities
- Carrying out conflict checks pertaining to new client work
- Arranging worldwide courier services
- Booking travel accommodation and preparing itineraries for international travel
- Providing support with client/office business development events
- Following up on accounts receivable
You will have the following skills and qualifications:
- Demonstrated successful experience in leading a diverse administration role
- Demonstrated experience in managing a team
- Strong organisational skills
- Able to multitask whilst working to deadlines and prioritise as required
- Excellent verbal and written communication skills
- Proficient in the use of Microsoft Office packages including: Word, Outlook, Excel and PowerPoint
- Experience in finance functions (processing expenses, preparing invoices etc.)
- Interested in learning new tasks, processes and procedures and looking to streamline processes where possible
- Acute attention to detail
- Professional and personable
- Team player
We value and encourage diversity, equity and inclusion across all facets of our firm. Having a team built of people with different backgrounds, skills and perspectives allows us to provide better value to our clients and enjoy an enriched work environment.
Our firm is committed to offering a variety of programs and resources to support health and well-being. We believe that providing competitive benefits as well as compensation and recognition programs empowers our staff to do work that makes a difference.
Exponent is a proud equal opportunity employer.
Job Locations: UK-North Yorkshire-Harrogate
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