Business Support Administrator

5 months ago

Preston, United Kingdom Family Care Group Full time

**JOB PURPOSE**

As a Business Support Administrator, primarily the post holder’s area of responsibility is to ensure that all administration for Family Care group’s finance is untaken in an effective and timely manner. The post holder is required to be able to use their own initiative and demonstrate flexibility within boundaries but be able to follow procedures and maintain confidentiality with regard to children and staff records, related documents and associated systems.

**MAIN DUTIES AND RESPONSIBILITIES**

**FINANCE**
- Daily admin of pre paid cards including checking receipts and maintaining cash balances. Follow up any queries.
- Produce sales invoices for all companies and follow up any discrepancies, maintain IPA records for audit trail. Update cashflow based on billing.
- Process purchase ledger invoices in accordance with procedures and set up pay runs as required. Follow up supplier queries and check statements.
- Set up salary/ad hoc payments on bank. Keep templates up to date.
- Assist with credit control when required.
- Assist with preparation for annual audit.

**GENERAL BUSINESS SUPPORT**
- Provide reception service on phone/in person including and managing business support in-box during time on reception as and when requested.
- Provide refreshments to visitors, ensure kitchen supplies are maintained and ordered.
- Check and order stationery as appropriate.
- Open and record incoming post. Frank and dispatch outgoing post.
- Undertake archiving by scanning and shredding documents.
- Deal with any tickets raised on telephone issues.
- Assist with admin cover for the IT/maintenance helpdesk in absence of colleagues.
- Updating policies and procedures as requested.

**IN ADDITION**
- Ensure that all tasks undertaken, are completed to the highest standards
- Ensure that at all times you work with a commitment to Safeguarding and promoting the welfare of children
- Attend meetings, team events and supervisions as required
- Participates in an annual performance review programme
- Work in a safe way not putting your own, a child’s or another member of staff’s health or safety at work at risk
- Inform your line manager as soon as possible of any intended absence from work due to sickness, or for any other reason
- Declare all other work (paid or voluntary) or activity that may compromise your ability to properly carry out your duties with Family Care, or lead to a conflict of interest.

**REQUIREMENTS**
- GCSE Maths and English Grade c or above / Level 4 or above (Essential)
- Level 3 in finance or business admin or desire to study this (Desirable)
- Experience of working in Administration (Essential)
- Experience of working in Finance (Desirable)
- Experience of using computerised accounting software (Xero, Sage etc) (Desirable)
- Excellent IT skills (MS Office esp Excel) (Essential)
- Full driving licence (Desirable)

**Job Types**: Part-time, Permanent

**Salary**: £11.75 per hour

Expected hours: 22.5 per week

**Benefits**:

- Company pension
- Cycle to work scheme
- Employee discount
- Health & wellbeing programme
- On-site parking
- Private dental insurance
- Private medical insurance
- Sick pay
- Store discount

Schedule:

- 8 hour shift
- No weekends

Work Location: In person

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