Administration Assistant

3 days ago

Scarborough, United Kingdom Ayton & Snainton Medical Practice Full time

**Job Summary**:
The purpose of the role is to:

- Work alongside existing reception, administration and dispensary staff to provide a sensitive, efficient and confidential service to patients
- Offer general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone
- Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way
- Undertake a variety of administrative duties to assist in the smooth running of the practice
- Facilitate effective communication between patients, members the primary health care team, secondary care and other associated healthcare agencies

**Duties and Responsibilities**:
The duties and responsibilities to be undertaken by members of the practice administration team may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the Practice Manager, dependent on current and evolving practice workload and staffing levels:

- Opening up/locking-up of practice premises when required and maintaining security in accordance with practice protocols
- Producing new patient packs to meet demand
- Updating Practice Booklets, printing and folding
- Taking meeting room bookings
- Ordering of leaflets
- Laminating
- Processing incoming and outgoing medical records
- Ordering supplies using the PCSE portal
- Processing personal and telephone requests for appointments. Deal with requests for visits and telephone consultations and ensuring callers are directed to the appropriate healthcare professional
- Registering new patients on the SystmOne computer system and any temporary residents as necessary
- Processing and distributing incoming (and outgoing) mail
- Dealing with samples, forms and enquiries regarding the result of investigations.
- Preparing notes and computer printouts for surgeries and home visits.
- Taking messages and passing on information
- Filing and retrieving paperwork
- Booking Ambulances at the patients/doctors request.
- Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures
- Initiating contact with and responding to requests from patients, other team members and associated healthcare agencies and providers
- Providing clerical assistance as required, including filing, photocopying and scanning
- Keeping the reception and waiting area, notice-boards and leaflet dispensers tidy and free from obstructions and clutter
- Providing relief cover for members of the reception team due to holidays/periods of absence due to sickness
- Any other tasks which may be considered appropriate to the post of Administrator

**Confidentiality**:

- In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
- In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
- Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

**Health & Safety**:
The post-holder will assist in promoting and maintaining their own and others’ health, safety and security as defined in the practice Health & Safety Policy, to include:

- Using personal security systems within the workplace according to practice guidelines
- Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
- Making effective use of training to update knowledge and skills
- Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
- Reporting potential risks identified.

**Equality and Diversity**:
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

- Acting in a way that recognizes the importance of people’s rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
- Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
- Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

**Personal/Professional Development**:
The post-holder wi

  • Administration Assistant

    6 months ago

    Scarborough, United Kingdom Cooplands Bakery Full time

    **Role**: Cooplands Administration Assistant **Location**: Scarborough, YO11 3YT **Hours**: Part-Time / Permanent **Hourly Rate**: £11.75 **Company**: Cooplands Bakery At Cooplands, we attribute our success to the dedicated efforts of our team members, from production staff to sales assistants. Every individual plays a key role in contributing to our...

  • Administrative Assistant Specialist

    3 weeks ago

    Scarborough, North Yorkshire, United Kingdom Transformation Unit Full time

    About the Role:We are looking for a highly skilled and organized Administrative Assistant Specialist to support our day-to-day operations. As a key member of our team, you will be responsible for providing administrative assistance, coordinating referrals, and managing waiting lists.

  • Administration Assistant

    4 days ago

    Scarborough, United Kingdom York Teaching Hospital Facilities Management LLP Full time

    Contract - Permanent Hours - 18.75 hours per week Base - scarborough Are you looking for a post based within our York Teaching Hospital Facilities Management Team? Are you a strong team player, kind, friendly with strong initiative? Then we may have the role for you! YTHFM are looking for an approachable and flexible Administration Assistant to join our...

  • Administration Assistant Apprentice

    4 days ago

    Scarborough, United Kingdom Brook Square Surgery Full time

    **Working for Brook Square Surgery is an exciting opportunity to begin your career in the NHS where there is always possibility for career progression.** **We are looking for a friendly and enthusiastic Administrative Apprentice with an eye for detail to join our welcoming, hardworking and dedicated team.** **You will assist with a wide variety of...

  • Administration Assistant

    7 months ago

    Scarborough, United Kingdom Fusion Resources Ltd Full time

    Fusion Resources looking for an Administrative Assistant Applicants must have previous experience working in a busy office environment, be extremely organised, have good inter-personal skills, a strong work ethic, good time-keeping & be reliable. The position requires a happy and friendly person who is able to work, & above all else communicate, with an...

  • Administration Assistant

    7 months ago

    Scarborough, United Kingdom York Teaching Hospital Facilities Management’ Full time

    Contract - Permanent Hours - 26.25 hours per week Base - Scarborough Are you looking for a post based within our York Teaching Hospital Facilities Management Team? Are you a strong team player, kind, friendly with strong initiative? Then we may have the role for you! YTHFM are looking for an approachable and flexible Administration Assistant to join...

  • Administration Assistant

    7 months ago

    Scarborough, United Kingdom Anchor Full time

    **Administration Assistant** **Up to £21,782 per annum, pro rata** **6 month Fixed Term Contract** **About the role** Reporting to the Location Manager, there will be ample opportunity to shine and build on your already impressive abilities as you provide a responsive and effective administrative service. Specifically you will: - Support the Estate...

  • Administrative Assistant

    4 days ago

    Scarborough, North Yorkshire, United Kingdom 1st Locate UK Ltd Full time

    What We OfferWe are a dynamic and innovative company that offers a range of exciting opportunities for career development and growth. As an Administrative Assistant - Customer Relations, you will have the chance to work in a fast-paced environment and develop your skills and knowledge in business administration.We offer a competitive salary of £26,000 per...

  • Dental Group Administrative Assistant

    1 week ago

    Scarborough, North Yorkshire, United Kingdom Liberty Square Dental Group Full time

    About the RoleLiberty Square Dental Group is seeking an experienced administrative assistant to join our team. As an administrative assistant, you will play a vital role in supporting the daily operations of our dental practice.Key Responsibilities:Ensure the smooth operation of our office, including scheduling appointments, managing calendars, and handling...

  • Merchandising Administration Assistant

    2 days ago

    Scarborough, United Kingdom Mainline Menswear Ltd Full time

    **Merchandising Administrative Assistant** Mainline Menswear are a leading online retailer of men’s designer clothing in the UK. We are an established retailer of high-end designer clothing carrying over 100 brands including Ralph Lauren, Hugo Boss and Emporio Armani. **The Role**: To provide crucial administrative support to the established...

  • Merchandising Administration Assistant

    6 months ago

    Scarborough, United Kingdom Mainline Menswear Ltd Full time

    **Merchandising Administrative Assistant** Mainline Menswear are a leading online retailer of men’s designer clothing in the UK. We are an established retailer of high-end designer clothing carrying over 100 brands including Ralph Lauren, Hugo Boss and Emporio Armani. **The Role**: To provide crucial administrative support to the established...

  • Administrative Assistant/assistant Medical Secretary

    5 days ago

    Scarborough, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    An opportunity has arisen for the post of Administrative Assistant/Assistant Medical Secretary, to provide admin support to the Heart Failure Specialist Nurse at Scarborough Hospital. The main duty of this role is to input data onto the NICOR database, which includes details of patients' treatment and investigations of those who have been admitted to the...

  • Accounts Assistant/vehicle Administrator

    3 days ago

    Scarborough, United Kingdom Stoneacre Motor Group Full time

    Accounts Assistant/Vehicle Administrator Stoneacre Scarborough Ford - Vauxhall Stoneacre is one of the UK's largest, most successful and fastest growing motor groups with over 50 locations nationwide, employing over 3000 people and representing 25 of the world’s leading manufacturers including Lexus, Toyota, Ford, Vauxhall, Volvo, Fiat, Aston Martin....

  • Invigilation and Administrative Assistant

    2 weeks ago

    Scarborough, North Yorkshire, United Kingdom TEC Partners Limited Full time

    Casual Invigilators are required to work at Scarborough TEC, supporting the delivery of exams. As an Invigilation and Administrative Assistant, you will be responsible for maintaining a secure exam environment, handling confidential materials, and providing support to candidates. This role requires a high level of attention to detail and organisational...

  • Administrative HR Assistant

    3 weeks ago

    Scarborough, North Yorkshire, United Kingdom Crystal Claire Cosmetics, Inc. Full time

    **About Crystal Claire Cosmetics, Inc.**We are a dynamic and growing company seeking a highly organized and detail-oriented Human Resources Coordinator to join our team in Scarborough, Ontario.Job Summary:This role is responsible for providing administrative support to our HR department, maintaining employee files, training records, and HR systems in...

  • Transport Administrator

    7 months ago

    Scarborough, United Kingdom Gi Group Full time

    **Full Time**: **Permanent**: **Transport Administrator** - Are you currently seeking an immediate start in a transport admin role? Look no further, as we have a fantastic opportunity for you!_ Our client, a highly reputable company located in Scarborough, is in search of a new team member to join their busy transport team. As a Transport Administrator, you...

  • Administrative HR Assistant

    2 weeks ago

    Scarborough, North Yorkshire, United Kingdom Crystal Claire Cosmetics, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented HR Coordinator to join our team at Crystal Claire Cosmetics, Inc. As an HR Coordinator, you will provide administrative support to the Human Resources department, focusing on recruitment, onboarding, and employee relations.Key ResponsibilitiesManage the recruitment process, including creating...

  • Administration Assistant

    7 months ago

    Scarborough, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    York and Scarborough Teaching Hospitals NHS Foundation Trust is looking to recruit an enthusiastic and dynamic individual to join the Medicine Care Group Administration Team as an Admin Assistant, based at our Scarborough Hospital. The role will involve supporting the day to day running of the services which covers several specialties. Tasks include:...

  • Transport Administrator

    7 months ago

    Scarborough, United Kingdom Yorkshire Coast Recruitment Full time

    **Transport Administrator** **Location**: Scarborough **Salary**: £28,000 - £30,0000 **Contract**: Full time, Permanent contract **Main Duties**: - Ensure all delivery requirements are administrated. - Set up and enter all collections. - Deal with allocation of collections to drivers. - Assist with allocation of collections. - Produce relevant...

  • Receptionist/administration

    7 months ago

    Scarborough, United Kingdom Fusion Resources Ltd Full time

    Duties We are seeking a highly organized and detail-oriented individual to join our Clients team as a Receptionist/Administrative Assistant. In this role, you will be responsible for providing administrative support and ensuring the smooth operation of the office. - Greet and welcome visitors in a professional and friendly manner - Answer and direct phone...