Executive Assistant to The CEO

3 months ago

Milton, United Kingdom Taylor and Francis Full time

**Company Description** Informa is a leading academic publishing, business intelligence, knowledge, and events business, creating unique content and connectivity for customers all over the world. It is listed on the London Stock Exchange and is a member of the FTSE 100.**

**Taylor & Francis is one of the world’s largest publishers of high-quality, peer reviewed scholarly journals, books, e-books and reference works. We empower learners, thinkers and doers with trusted knowledge that advances research and enriches lives. We bring together diverse people, ideas and opinions to validate and publish the experts, theories and truths that matter. And we’ve been doing this in an unbroken arc since 1798.**

**Our purpose is to foster human progress through knowledge. We strongly believe that this requires us to encourage and examine different ideas and voices, so that any work that meets our exacting levels of quality deserves to be included in our publications. This requires open minds, the opportunity for robust debate, and the courage to defend perspectives that stand up to scrutiny, even if they conflict with our personal beliefs or values. Because that’s the only way to find the best obtainable version of the truth and, ultimately, foster human progress. If you agree, then we’d love to hear from you.**

It is an exciting time for Taylor & Francis Group. Penny Ladkin
- Brand, will join as a member of the Informa Leadership Team, and our new Chief Executive Officer of Taylor & Francis from Monday 2 September. We eagerly anticipate the fresh perspectives, experiences, and leadership that she will bring to the business. In order to support Penny we are currently seeking an Executive Assistant to the CEO.

More than just administrative support, this role acts as a trusted partner to both the CEO and entire Executive Leadership Team (ELT), using expert organisation skills and a proactive approach you will deliver professional and productive Executive Support.

**What you will be doing**:

- Calendar Management: Provide sophisticated calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts and changes; provide judgements and recommendations to ensure smooth day-to-day engagements.
- Comprehensive Administrative Support: Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists.
- Primary Point of Contact: Serve as the primary point of contact for internal and external contact on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
- Travel Planning: Proactive planning and booking of travel; for both domestic and international (multi-location) travel, including visas and accommodation.
- Stakeholder Liaison: Frequent liaison with senior level internal and external contacts at partner organisations, stakeholders and across the industry, dealing with routine issues and coordinating more complex responses, ensuring these are delivered in a timely and effective manner.
- Board Meeting Logistics: Arrange and handle all logistics for Board meetings and events including scheduling the annual calendar of meetings and booking of venues.
- Communication: Provide a bridge for smooth communication between the CEO and all colleagues globally.
- Research and Presentation: Conduct research and present findings in a clear and concise manner to support informed data driven decisions.

**Qualifications** What we are looking for**:

- Exceptional relationship management skills coupled with the ability to effectively engage with a diverse array of partners.
- Proven experience of high-level executive support gained over numerous years working in a global organisation.
- Self-starting initiative; to anticipate needs of executives and plan accordingly.
- Demonstrated ability to make informed decisions regarding priorities, ensuring efficient allocation of resources.
- Capacity to respond with appropriate levels of urgency to situations and events that require quick action or turnaround.
- Advanced proficiency supplier management.
- Discretion in handling confidential and sensitive information.
- The ability to work under pressure with tight deadlines
- High level of resilience to navigate through change and ambiguity with poise.
- Flexibility and adaptability to juggle a range of different tasks and dedication to the job to ensure that deadlines are met, and challenges resolved.
- Exceptional written and oral communication skills;
- Excellent IT skills, including knowledge of a r

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