Project Billing Specialist

5 months ago


Remote, United Kingdom Alvarez and Marsal Full time

**Description**

**KEY RESPONSIBILITIES**:

- Managing the client onboarding process by reviewing client engagement documents for accuracy and execution as well as working with Legal and Anti Money Laundering departments for client compliance.
- Initiating and leading weekly / monthly calls with Managing Directors and Director levels to cover all areas of working capital (WIP, AR and collections).
- Creating billing summaries and providing analysis of all projects to MD and Director levels including identifying out of scope activity based on work descriptions.
- Independently tracking and maintaining the project lifecycle.
- Analysing legal agreements to ensure compliance with fee agreements, rate discounts, and firm policies on outgoing invoices.
- Performing extensive editing, transfers, write-offs, and adjustments on projects / invoices
- Working closely with cross firm professionals to resolve any issues and ensuring invoices are accurate and complete.
- Investigating billing discrepancies and communicating with appropriate team to reconcile issues.
- Working closely with the AR team to ensure successful processing of invoices.
- Independently tracking AR to initiate collections process when aging balance remains greater than 60 days and communicating with Managing Directors and Director.
- Initiating and managing multi-step process for foreign affiliate / subcontractor invoicing.
- Manage all procurement and client payment systems / vendor set up.

**REQUIREMENTS**:

- Bachelor's Degree (not essential).
- Business sector and/or financial qualification.
- Excellent stakeholder management and ability to build relationships with individuals across all levels of seniority.
- Previous experience in the professional services industry.
- Strong analytical, math and problem-solving skills.
- Extremely detail oriented, acute attention to detail.
- Excellent verbal and written communication skills.
- Ability to work under pressure and meet deadlines.
- Motivated, organized, and able to prioritize workload, multitask and work independently.
- Driven to contribute to the success of the team.
- Flexibility to adapt to various situations.
- Advanced experience with Excel and Word.



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