Trainee Quality Services Administrator

2 months ago

Aberdeen, United Kingdom Stork Full time

**Job Description Trainee Quality Services Administrator with Stork**:
To provide administrative support to the business in a professional, timely and cost efficient manner to ensure that functional and business support needs are met.

**Tasks and Responsibilities as Trainee Quality Services Administrator**:
**Personnel**
- Assisting with QS inspection personnel on boarding tasks and paperwork, to ensure applicable internal process of engagement of PAYE and Limited Company personnel aligns with the company requirements.
- Formatting CV’s onto Stork QS dedicated templates.
- Maintenance of QS inspection personnel digital files to ensure compliance with internal procedures and specific contractual requirements.
- Assisting on the verification/vetting process of technical qualifications, as well as, maintaining all documentation classed as “assignment critical” in date.
- Ensure that all QS personnel information is recorded and is accurate (e.g. data entry).
- Provide support in gathering basic reporting data for the department; maintain the QS Personnel and Competency matrix up to date.
- Provide support in the maintenance of the QS Portal, managing credentials and uploading documentation periodically.
- Actively promote and ensure company HSEQ policies are not compromise.

**Administrative Support**
- Respond to all business administration requests from internal and external stakeholders.
- Maintain good working relationship with managers and staff.
- Process all department mail incoming (e.g. managing personnel and competency mailboxes)
- Maintain stationery levels as directed and laisse with Facilities when applicable.
- Confirm receipt of and ensure that administration requests are actioned in a timely manner.
- Ensure departmental deadlines for reporting are met.

**HSEQ**

At Stork, Safety is our first Core Value and we believe that safety is a team effort. Safer Together is employee owned. It is how we think, communicate and act at Stork.As a member of the Stork team, there are expectations of you within your role:

- Be aware of, and understand your HSEQ responsibilities relevant to your role, if unsure ask your Line Manager
- Work in partnership with HSEQ on any HSEQ matters
- Work in accordance with your departmental HSEQ Service Level Agreement (if in existence)
- Understand and adhere to the Safer Together behaviours

**JOB REQUIREMENTS**

At Stork, we attach great value to the key competences of our employees. We expect you always give safety the highest priority and that you are strongly working together with others. You are a specialist in your area of expertise and you have a proactive and entrepreneurial attitude.

**Specific Requirements for the Trainee Quality Services Administrator**:
**Experience and Skills**
- Ability to manage workload to meet the demands of the organisation
- Strong communication skills
- Competent in using MS office software in particular Word, Excel and Outlook

We understand that our people are key to achieving Storks ambition to be the Industry reference every day, everywhere and we are proud to have been awarded the **Investors in People Gold standard in recognition of our strong employee engagement focus.**

**WORKING CONDITIONS -**

**_There are many great reasons to work at Stork -_**

**Competitive Benefits**

In order to attract and retain skilled, competent and customer focused people we offer a competitive and extensive benefits package providing a suite of both contractual and voluntary benefits including access to corporate discounts. Employee benefits will depend on work location and role, however, may include life assurance, income protection, and private medical insurance.

In addition we recognize the importance of providing flexibility to our employees and offer a Flexi Friday working arrangement as well as the opportunity to purchase additional annual leave**.**

**Location**: Dyce, Aberdeen
**Hours**: 37.5 hours
**Contract**: Permanent

**Working Arrangements**: hybrid working is available, 3 days a week working in the office is the minimum requirement

**COMPANY INFORMATION**

Stork, a Fluor company, is an expert provider of maintenance, modification and asset integrity services to the global oil and gas, chemicals and process, metals and mining, power, and manufacturing industries. We are dedicated to improving asset performance, safety and cost efficiency for our Clients throughout the complete asset life cycle.

With a team of 19,000 employees in over 100 countries, we serve more than 4,000 Clients across 6 continents.

Stork is dedicated to reducing risk, assuring safety and reducing environment impact through our award-winning value driven HSEQ platform; Safer together Whilst safety will always remain our core value, the platform not only communicates on Safety but also on Health, Environmental and Quality issues too. We are committed to our transparent, employee-led approach to HSEQ.

One Team, One Stork

As one Stork, we treat all peo

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