Office Assistant

3 months ago


Edinburgh, United Kingdom Williams Lea Full time

Multi Services Assistant
- Salary: £23,400- Location: Edinburgh- Contract: 3 month FTC with the possibility to extend- Shifts: 37.5 hours per week, Monday to Friday- Work Model: onsite- Williams Lea seeks a Multi Services Assistant to join our team- Williams Lea is the leading global provider of skilled business-critical support services to financial, legal, and professional services firms.- Role Purpose:
- The Multi-Services Assistant will play a pivotal role in ensuring the efficient and seamless operation of our mail room, reception, and records management services. This position requires a highly organised and versatile individual who can manage various tasks simultaneously, deliver exceptional customer service, and maintain accurate records.- Key Responsibilities:
- Mail room Services-
- Receive, sort, and distribute incoming mail, packages, and deliveries.
- Prepare outgoing mail and packages for shipment, ensuring proper documentation and postage.
- Assist with mail and package tracking systems to ensure timely delivery to recipients.- Reception Services-
- Serve as the first point of contact for visitors, clients and employees.- Greet and assist guests professionally and courteously.- Answer incoming calls, transfer calls to appropriate personnel and take messages as needed.
- Records Management-
- Assist with the organisation, filing and retrieval of physical and electronic records.- Ensure compliance with company policies and regulatory requirements for record retention.- Maintain confidentiality and data security when handling sensitive information.
- General Administrative Support-
- Provide administrative support as needed, including data entry, photocopying and document preparation.- Assist with office supply inventory and reorder supplies when necessary.
- Key Skills-
- Previous experience in an office environment desired.
- Excellent organisational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in using office equipment and software.
- Ability to handle confidential information with discretion- REWARDS & BENEFITS- We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:- 25 days holiday plus bank holidays
- Salary sacrifice schemes, retail vouchers - including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
- Life Assurance
- Private Medical Insurance
- Dental Insurance
- Health Assessments
- Cycle-to-work scheme
- Gym memberships
- Referral Scheme- You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects- EQUALITY & DIVERSITY- .



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