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Office Assistant

8 months ago

Edinburgh, United Kingdom Williams Lea Full time

**Multi Services Assistant**

**Salary**: £23,400

Location: Edinburgh

Contract: 3 month FTC with the possibility to extend

Shifts: 37.5 hours per week, Monday to Friday, shifts on a rotational basis between 8.00am and 6.00pm

Work Model: onsite

**Williams Lea seeks a Multi Services Assistant to join our team**

Williams Lea is the leading global provider of skilled business-critical support services to financial, legal, and professional services firms.

**Role Purpose**:
The Multi-Services Assistant will play a pivotal role in ensuring the efficient and seamless operation of our mail room, reception, and records management services. This position requires a highly organised and versatile individual who can manage various tasks simultaneously, deliver exceptional customer service, and maintain accurate records.

**Key Responsibilities**:
**Mail room Services**
- Receive, sort, and distribute incoming mail, packages, and deliveries.
- Prepare outgoing mail and packages for shipment, ensuring proper documentation and postage.
- Assist with mail and package tracking systems to ensure timely delivery to recipients.

**Reception Services**
- Serve as the first point of contact for visitors, clients and employees.
- Greet and assist guests professionally and courteously.
- Answer incoming calls, transfer calls to appropriate personnel and take messages as needed.

**Records Management**
- Assist with the organisation, filing and retrieval of physical and electronic records.
- Ensure compliance with company policies and regulatory requirements for record retention.
- Maintain confidentiality and data security when handling sensitive information.

**General Administrative Support**
- Provide administrative support as needed, including data entry, photocopying and document preparation.
- Assist with office supply inventory and reorder supplies when necessary.

**Key Skills**
- Previous experience in an office environment desired.
- Excellent organisational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in using office equipment and software.
- Ability to handle confidential information with discretion

**REWARDS & BENEFITS**

We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:

- 25 days holiday plus bank holidays
- Salary sacrifice schemes, retail vouchers - including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
- Life Assurance
- Private Medical Insurance
- Dental Insurance
- Health Assessments
- Cycle-to-work scheme
- Gym memberships
- Referral Scheme

You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects

**EQUALITY & DIVERSITY**

**Job Type**: Fixed term contract
Contract length: 3 months

**Salary**: £24,400.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Referral programme

Schedule:

- Day shift
- Monday to Friday

Work Location: In person