Product Administrator

2 days ago


Dagenham, United Kingdom Collectif.co.uk Ltd Full time

**Reporting To**: Warehouse Operations Manager

**Purpose**:Maintain product data in our fashion master system, ensuring it reflects the status of product options. To provide administrative support to the Production & Design and Merchandising Team for the daily operational function of the department, and assist with updating product files.

**Key Responsibilities**:
**_Product Data Entry & Administration_**
- Ensuring all new and existing products have accurate data entered into Fashion Master, and is consistent in its format with pictures & descriptions.
- Resizing product pictures, where they are not the necessary size.
- Managing and removing obsolete options and products.
- Review delivery plans, to analyse which products are in upcoming shipments.
- Entering the products online when they need to be launched.
- Liaising with the Ecommerce team to activate products set up on Fashion Master.

**_Invoices of Stock & Sale Orders_**
- Checking invoices for Polish Stock - Reviewing cost price on invoices matches the cost file, reviewing discrepancies with the China Team.
- Requesting Credit/Debit notes from China or Vietnam where invoices are not correct.
- Creating commercial invoices for stock sent from the UK to Poland Warehouse.
- Creating commercial invoices for stock sent from Poland to UK Warehouse.
- Running stock reports through Polish Fashion Master.
- Creating sale orders for stock sent from Poland to the UK.

**_Management of GRN_**
- Checking and processing products from Goods received notes onto UK Fashion Master.
- Checking and processing products from Goods received notes onto Polish Fashion Master.
- Changing ancillary cost and product cost before goods received into UK Fashion Master.
- Changing ancillary cost and product cost before goods received into Polish Fashion Master.
- Running purchase order analysis after goods received in polish stock into UK Fashion Master.
- Running purchase order analysis after goods received in UK stock into Polish Fashion Master.
- Creating sale orders for each shipment.
- Allocating goods through Polish Fashion Master.
- Correcting any products received from Poland in UK Fashion Master to previous cost price and currency.
- Manually creating purchase orders for stock from Poland to the UK

**Job Types**: Full-time, Fixed term contract, Temporary contract
Contract length: 12 months

**Benefits**:

- Employee discount
- Sick pay
- Store discount

Schedule:

- Day shift

Ability to commute/relocate:

- Dagenham, RM10 8TX: reliably commute or plan to relocate before starting work (required)

Work authorisation:

- United Kingdom (required)


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