Facilities Coordinator

6 months ago


Coventry, United Kingdom CBRE Global Workplace Solutions Full time

**JOB DESCRIPTION**

**Job Title **Facilities Co-Ordinator

**Business Sector **FMOL

**Location **Coventry

**Reporting to**:Contract Manager

**Hours**:Mon - Fri (40 hours a week)

**Purpose of the Job**
- To deliver the end-to-end management of site and any attending sub-contractors
- Ensure all CBRE QHSE procedures are followed.
- Ensure Site Statutory Compliance of 100%.

**Key Responsibilities Customer**
- **Ensure that a work order is in place for all jobs completed by the site team prior to work commencing.**
- **Attend daily/weekly/monthly meetings as formally agreed and requested.**
- **Mange day to day customer relationship with site team**
- **Ensure any requests change to site scope & services are communicated to the Contact Manager.**
- **Help prepare any quotes for additional subcontractor works & upload any quotes to Web Quote for Client Approval.**
- **Help organise any approved additional extra works with the sub-contractors up to £30k (>£30k classified as project)**
- **Identify other opportunities and inform Contract Manager.**

**QHSE & Compliance**
- Ensure site team follow all QHSE procedures; including provision, use & inspection of PPE.
- Ensure all eLogbook’s are up to date and audit ready.
- Ensure OP61 (Client review) & OP63 (Contractor Checklist) are completed monthly.
- Ensure dynamic risk assessments are completed for jobs that are not covered by CBRE site risk assessments.
- Escalate if requested to do work outside of agreed site scope.
- Toolbox talks - monthly briefing complete and team sign off uploaded to eLogbook’s.
- Safety spotlights - ensure team complete these.
- Hazard reporting - ensure team submit 1 / wk per person with timesheet.
- QHSE & AGM audits - all actions to be completed within timeframes.
- Incident and Accident reporting.

**Subcontractors**
- Request RAMS from subcontractors 2 weeks before due visit date and submit onto system for approval at least 48 hours before service visit.
- Notify all subcontractors of their planned visit dates in conjunction with the CBRE OP18 document, and as agreed with the Contract Manager.
- Ensure that all subcontractor logbooks are compliant with CBRE / Client procedures and demonstrate this at sub-contractor logbook audits.
- Read all subcontractor worksheets and escalate any issues with Contractor Manager
- Liaise with sub-contractors on any reported defects
- Ensure that sub-contractors have been monitored as per CBRE procedures (OP63, BRR)

**The above is a guideline to the role and is not intended to be fully inclusive or exclusive of the duties required.**

**Qualifications**:

- Formal relevant C&G or equivalent qualification
- Minimum of 2 years’ supervisory experience
- H&S knowledge would be Advantageous

**Accountabilities**

1. Reporting to Contract Manager

2. Accountable day-to-day to the relevant client contacts

3. Responsibility to ensure Site Compliance and QHSE procedures adhered to

4. Line management responsibility for all relevant sub-contractors

**Job Types**: Permanent, Full-time

**Salary**: Up to £27,000.00 per year

**Benefits**:

- Company pension
- Employee discount
- On-site parking
- Referral programme

Work Location: In person



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