Medical Secretary

6 months ago

Rotherham, United Kingdom South Yorkshire Orthopaedic Services Limited Full time

**2 positions. Minimum 16 - 20 hours per week.**_

**Key responsibilities**

Always ensure strict confidentiality and comply with the requirements of the Data Protection Act and Access to Health Records Act and legislation issued in relation to confidential data.

Prioritise and manage a busy workload in order to provide a comprehensive and efficient medical secretarial service to the consultant surgeons.

Work as part of a team, recognising the ability of others, to ensure the efficient running of the company.

Responsible for the co-ordination and transcription of dictation to produce clinical letters, reports, operation notes etc within acceptable timeframes.

Maintain accurate, up to date patient records.

Act upon instructions given by the consultants as necessary.

Act as an initial point of contact for GPs, other consultants, medical staff, health care professionals, patients etc. Receive telephone calls and take appropriate action ensuring effective communication is used and timescales are met.

Deal with conflicting and changing priorities using initiative within the remit of the role.

Proactively monitor and chase outstanding results to ensure patient pathways are managed safely and in a timely manner.

**Values**

We are an inclusive and diverse organisation that values and respects all our staff and the community we serve. This includes commitments to professional development but also policies to support employees in balancing their personal and professional lives.

**Application requirements**

Please review the job description and person specification for full details of this post.

**Detailed job description**

Provide an efficient, personal secretarial service to the team of Consultant Orthopaedic Surgeons and supporting staff. Take ownership and responsibility for the workload of the consultants.
Accurate data input onto patient management system.

Schedule/management of outpatient clinics.

Schedule/management of theatre lists, negotiating theatre allocation and anaesthetic cover.

Waiting list management.
Maintain accurate and up to date patient records.

Accurate audio transcription of clinical letters, operation notes, correspondence to GPs, patients and medical staff.

Accurate audio transcription of detailed medical reports for legal/insurance purposes using standardised templates where necessary.

Receive telephone calls and take appropriate action ensuring effective communication is used and timescales are met.

Raise invoices for consultations and procedures.

Invoice reconciliation and credit control.

Effective consultant diary management in line with hospital guidelines.

Act upon the consultant’s instructions as necessary, which may be included in clinical dictations or given verbally.
Act as an initial point of contact for GPs, other consultants, medical staff, health care professionals, patients etc. This will require excellent communication skills and time management to track tasks through to completion. Certain tasks are highly time sensitive, therefore proactively monitoring these is crucial to ensure patient pathways are managed safely.
Deal with conflicting/changing priorities using initiative within the remit of the role. This requires a high degree of autonomous time management and task prioritisation, using the patient management system, and communication with administrative and clinical colleagues.
Establish and maintain good working relationships with fellow professionals in different organisations as well as our own consultants, staff and directors.
Recognise the ability of others and work as a team to resolve issues. Team members may have differing roles and responsibilities; it is important to recognise these and utilise expertise to reach a successful solution.
Occasional delegated duties of booking meeting dates and venues, organising and distributing paperwork as required by the clinical team/supervisor.

Regularly revisit protocols, guidelines and procedures to improve and update our service.

Where necessary, provide cover for periods of sickness and annual leave.

Attend and actively participate in team meetings.

Bring to attention any difficulties around work and seek advice where appropriate.

Participate in staff appraisals and be responsible for complying with your agreed personal development objectives.

Undertake in-service training as required.

Maintain and develop current knowledge base to improve service and delivery.

Demonstrate company core values.

Be aware of personal responsibilities under the relevant government legislation including:
Health and Safety at Work Act 1974

Data Protection Act 1998

Share a responsibility, both corporately and individually, to ensure that every person is treated with dignity and respect and protected from others who may abuse them. We have a duty of care to safeguard and promote the welfare of children, young people and adults and must raise any concerns without delay.

Full training will be given on our pa

  • Medical Secretary

    3 weeks ago

    Rotherham, Rotherham, United Kingdom Dr Clarke & Partners Full time

    About the RoleWe are seeking a highly skilled and experienced Medical Secretary to join our team at Dr Clarke & Partners. As a Medical Secretary, you will be responsible for providing administrative support to our GPs and ensuring the smooth running of our practice.Main ResponsibilitiesProvide a full and confidential secretarial service to our GPs, including...

  • Medical Secretary

    3 weeks ago

    Rotherham, Rotherham, United Kingdom Dr Clarke & Partners Full time

    About the RoleWe are seeking a highly skilled and experienced Medical Secretary to join our team at Dr Clarke & Partners. As a Medical Secretary, you will play a vital role in providing administrative support to our GPs and ensuring the smooth operation of our health centre.Main ResponsibilitiesProvide a full and confidential secretarial service to our GPs,...

  • Medical Secretary

    4 weeks ago

    Rotherham, Rotherham, United Kingdom Dr Clarke & Partners Full time

    About the RoleWe are seeking a highly skilled and experienced Medical Secretary to join our team at Dr Clarke & Partners. As a Medical Secretary, you will be responsible for providing administrative support to our GPs and ensuring the smooth operation of our practice.Main ResponsibilitiesProvide a full and confidential secretarial service to our GPs,...

  • Medical Secretary

    4 weeks ago

    Rotherham, Rotherham, United Kingdom Dr Clarke & Partners Full time

    About the RoleWe are seeking a highly organized and efficient Medical Secretary to join our team at Dr Clarke & Partners. As a Medical Secretary, you will be responsible for providing administrative support to our GPs and ensuring the smooth operation of our practice.Main ResponsibilitiesProvide administrative support to GPs, including typing referral...

  • Medical Secretary

    5 months ago

    Rotherham, United Kingdom South Yorkshire Orthopaedic Services Limited Full time

    **Key responsibilities** Always ensure strict confidentiality and comply with the requirements of the Data Protection Act and Access to Health Records Act and legislation issued in relation to confidential data. Prioritise and manage a busy workload in order to provide a comprehensive and efficient medical secretarial service to the consultant...

  • Medical Secretary

    5 months ago

    Rotherham, United Kingdom NHS Professionals Full time

    **Job Title**:Medical Secretary **Shift Pattern**:Monday - Friday 9am-5pm (37.5 hours a week) **Trust Location**:The Rotherham NHS Foundation Trust Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, The Rotherham NHS Foundation Trust is the place for you. **About the Trust** The...

  • Medical Secretary

    3 months ago

    Rotherham, United Kingdom Dr Clarke & Partners Full time

    Job summary This position is to cover maternity leave for up to 12 months. MainObjectives Toensure that the practice delivers an efficient service to its patients, byproviding a full and confidential, secretarial service to 4 GPs. This includes audio typing to a high-quality, utilising specific knowledgeof medical terminology, hospital procedures,...

  • Secretary

    6 months ago

    Rotherham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    To undertake administrative and secretarial work as required by the operational manager, training manager and wider management team. Providing cover and support, working as a team, within the Wathwood Admin secretariat and to provide specific cover for the senior management and medical team. To deal efficiently with all correspondence, monitoring telephone...

  • Medical Office Coordinator

    2 weeks ago

    Rotherham, Rotherham, United Kingdom Dr Clarke & Partners Full time

    Job SummaryThis role is designed to provide administrative support to our medical team, covering maternity leave for up to 12 months.Main ObjectivesTo ensure the practice delivers an efficient service to patients by providing a full and confidential secretarial service to 4 GPs, including audio typing to a high standard, utilising medical terminology,...

  • Medical Support Assistant

    11 hours ago

    Rotherham, Rotherham, United Kingdom Dr Clarke & Partners Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Medical Support Assistant to join our team at Dr Clarke & Partners. This is a fantastic opportunity for someone who wants to make a difference in the healthcare sector.About the RoleThe successful candidate will be responsible for providing administrative support to our GPs, ensuring the...

  • Consultant in Elderly Medicine

    5 months ago

    Rotherham, United Kingdom The Rotherham NHS Foundation Trust Full time

    The Department The wards and outpatient facilities are housed in a purpose-built modern unit on the main hospital site. There are six other consultant physicians for Older Age medicine, each having a lead responsibility for a sub-specialty within the directorate: Dr F Al-Modaris: Falls/Syncope clinic Dr N V Athavale: Orthogeriatrics and Bone Health Dr A H...

  • Receptionist

    5 months ago

    Rotherham, United Kingdom Stag Medical Centre and Rose Court Surgery Full time

    **Job summary** The position is paid at NHS Agenda for Change Band 2 - £22,383 per annum pro rata. **Main duties of the job** **Overview of your organisation** Stag Medical Centre & Rose Court Surgery host a large team of both clinical and non-clinical staff. The practice offers agenda for change terms and conditions as well as the NHS pension scheme. -...

  • Receptionist

    6 months ago

    Rotherham, United Kingdom St Ann’s Medical Centre Full time

    **Job summary**: The purpose of the role is to: Offer general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way Undertake...

  • Consultant in Cardiology with a Interest in

    5 months ago

    Rotherham, United Kingdom The Rotherham NHS Foundation Trust Full time

    The Department This post is for a full-time Consultant Cardiologist with a specialist interest in Interventional Cardiology. The post will be mainly based at Rotherham General Hospital. You will join a well-established cardiology unit with the opportunity to develop and deliver state of the art services in a tailor made cardiology suite including purpose...

  • Consultant in Dermatology

    3 months ago

    Rotherham, United Kingdom The Rotherham NHS Foundation Trust Full time

    Job summary We are looking to recruit a new Consultant into our Friendly Dermatology Service, providing clinical care of inpatient and outpatient patients. We are looking to consolidate our service maintaining high quality patient care. Outpatient work: Seeing new patients, patients on follow up and the delivery of minor operational procedures. ...