Medical Secretary

**Job Title**:Medical Secretary

**Shift Pattern**:Monday
- Friday 9am-5pm (37.5 hours a week)

**Trust Location**:The Rotherham NHS Foundation Trust

Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, The Rotherham NHS Foundation Trust is the place for you.

**About the Trust**

The Rotherham NHS Foundation Trust prides itself on being ‘The Really Friendly Trust’ that values employees and recognises the hard work and dedication that everyone demonstrates day in, day out. The Trust operates many services from sites across Rotherham including Rotherham Community Health Centre, close to the town Centre with good transport routes.

Rotherham Hospital which is situated just two miles south of Rotherham town Centre, within proximity to the M1 and M18 motorways, six miles from Sheffield and close to Doncaster. We are an innovative, high performing organisation which continues to develop and grow at great pace.

**What you’ll be responsible for**:

- Provide a complete secretarial service including word processing, filing, audio typing, photocopying and the composition of letters and memos, sometimes requiring concentration for prolonged periods and requiring an extensive knowledge of medical terminology. This service is provided primarily for the Consultant Chemical Pathologist but is also provided for the Blood Sciences Manager, Clinical Scientists and other senior staff of both Biochemistry and Immunology.
- Deal with the department’s outgoing mail and to sort and distribute incoming mail for the department. To sort and prioritise the mail for the department, using judgement and experience to decide which documents are passed to the consultant and which are passed on to other staff for action.
- Type all correspondence from Lipid Clinics ensuring accuracy and initiative in ensuring correct patient and GP details are used at all times. Contact patients to confirm attendance at initiative clinics and also where appointments have been brought forward ensuring less DNA’s at clinics. Ensure appropriate clinics are cancelled in accordance with consultant’s leave. To deal efficiently with new referrals for clinics.
- Maintain the consultant’s diary and arrange meetings.
- Produce agenda’s and associated correspondence for meetings. Minute meetings when requested, (Blood Sciences Senior Staff Meetings, Specimen Reception Meetings, Biochemistry Team Brief and Immunology Departmental Meetings etc).

**You’ll learn the following whilst working at the trust**:
1. An in depth understanding of the roles and responsibilities involved in working within the NHS

2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

**You’ll have the following skills/experience**:

- Excellent communication skills
- both verbal and written
- Microsoft office skills
- Outlook, Word, and Excel
- Ability to meet deadlines and work under pressure
- Previous secretarial experience
- Previous NHS experience
- NHS System Knowledge
- This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience._

**As a member of NHS Professionals, you have fantastic benefits**:

- Competitive pay rates
- work this week, get paid next week
- **Essential support when you need it
- 24/7 365 days**:

- call us anytime
- **Multi locational**:

- work across neighbouring Trusts
- **Manage your shifts and timesheets on the go**:

- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
- **Varied working options to suit your lifestyle**:

- access to the Bank gives you options of ad hoc shifts or longer-term placements
- **Training and development opportunities**:

- Keep up with the essentials and more
- **Build holiday allowance for every shift you work**:

- your work life balance is important to us
- **Stakeholder pension scheme available**:

- a flexible future for you and yours

**Who are NHS Professionals?**

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

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