Executive Assistant

2 weeks ago

Nottingham, United Kingdom Barker Ross Group Full time

**Job Title**:

- Executive Assistant**Contract Type**:

- Permanent**Location**:

- Nottingham - Nottinghamshire**Industry**:

- Healthcare & Social Care**Contact Name**:

- Morenike Da-Silva-
**Contact Phone**:

- 0115 9418131**Date Published**:

- 07-Feb-2023**Job Title - Executive Assistant**

**Location**: NG5, Nottingham

**Work hours**:

- Monday - Friday; 9-6 with 1 hour lunch

**Job Type** - Full time; Permanent

**Salary**:

- £24,000 - £25,000 per annum (DoE)

We are looking for a passionate and dynamic Executive Assistant on behalf of our client, to work closely with senior managerial staff providing one-to-one administrative support. Discretion and confidentiality are essential for this role, as you will be heavily relied on to efficiently handle work independently.

This vacancy offers the opportunity to join a team focused on delivering friendly, high quality, and effective administrative support to busy executive management staff.

This role requires an individual who will be the Director’s first point of contact with people from both within and outside the organisation.

**Responsibilities include**:

- Devising/maintain office systems, including data management and filing (both online and paper)
- Arranging all logistics as pertains to travel, and occasionally travelling with the Director to take notes or dictation at meetings or to provide general assistance during presentations.
- Screening phone calls, enquiries, and requests, and handling them when appropriate.
- Meeting and greeting visitors at all levels of management.
- Organising and maintaining diaries and making appointments
- Organising events and conferences
- Prompting the Director of important tasks and deadlines
- Implementing and maintaining procedures/administrative systems
- Carrying out background research and presenting findings
- Producing relevant documents, briefing papers, reports, and presentations
- Organising and attending meetings and ensuring the Director is well prepared for meetings.
- Carrying out specific projects and research
- Taking responsibility of accounts and budgets
- Deputising for the Director, making decisions and delegating work in the Director’s absence.
- Organising the Director’s personal commitments
- Organise the office layout and maintain supplies of stationery and equipment.
- Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies.
- Manage social media for the organisation.

**Experience**:

- Relevant administrative experience (in similar role 3 years +)

**Essential**:

- Valid UK Right to Work document.
- Enhanced DBS check
- A driver with clean driver license, who can drive and travel with the Director.
- Excellent written and oral communication skills, with the ability to communicate at senior and Board levels.
- Excellent knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and other commonly used office packages
- Ability to work under pressure and to tight deadlines.
- Ability to research, digest, analyse and present material clearly and concisely.
- Ability to manage your workload and supervise others concurrently.
- Excellent interpersonal skills
- Ability work on your own initiative
- Honesty and reliability
- Attention to detail.
- Relationship-building and Management skills
- Project management skills
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.
- Discretion and an understanding of work confidentiality.

**Qualifications**:

- NVQ Level 2/3 in Business Administration or Management (Essential)
- GCSE or equivalent (preferred)

  • Executive Assistant

    3 weeks ago

    Nottingham, United Kingdom Page Personnel Sales Full time

    About Our Client This reputable law firm has built a fantastic reputation across the East Midlands. Working with clients within the property, family, finance and employment law. The business offers fun, fresh office environments and flexible working options for employees. Job Description As an Executive Assistant you will: Managing administrative...

  • Executive Assistant to Chief Executive Officer

    4 weeks ago

    Nottingham, United Kingdom Prolog Fulfilment Ltd Full time

    PFL are excited to be going through significant growth as a business and there is therefore a requirement for this position. The Executive Assistant will provide an efficient, high quality Executive Assistant duty to the CEO. **Responsibilities**: - Executive Assistant to the CEO in the first instance and the Senior Management Team - Provide general...

  • Executive Assistant

    4 weeks ago

    Nottingham, United Kingdom Perceptive eClinical Limited ta Calyx Full time

    **About Calyx** Here at Calyx, our mission is to shape the future of clinical research. Backed by decades of diverse global experience and the brightest minds in the industry, with our industry leading technology solutions, we support the Clinical Research industry bring new, advanced medical treatments to market, faster. At Calyx, we are one team. We...

  • Executive Assistant

    4 weeks ago

    Nottingham, United Kingdom New Perspectives Theatre Company Full time

    Salary: £23,000 - £26,000 Pro Rata Deadline: Wednesday 6 March 2024 Location: Basford, Nottingham **About New Perspectives** Founded in 1973, New Perspectives is leading touring theatre company based in the East Midlands. From our Nottingham office we make new writing accessible to people in a wide range of spaces and places. We remain true to the...

  • Assistant / Executive Assistant to CEO

    3 weeks ago

    Nottingham, United Kingdom Page Personnel Sales Full time

    This reputable law firm has built a fantastic reputation across the East Midlands. Working with clients within the property, family, finance and employment law. The business offers fun, fresh office environments and flexible working options for employees. Other EA duties such as diary management, booking meeting rooms, minute taking for management...

  • Executive Assistant to Chief People Officer

    4 weeks ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    We are looking for a dynamic, self-motivated and focused person to join the People Directorate (HR) providing a high-level executive assistance to the Chief People Officer. Are you passionate about the NHS? Have strong administrative and organisational skills with experience of providing senior administrative support to Executives or Directors? If yes, we...

  • Executive and Personal Assistant

    6 days ago

    Nottingham, United Kingdom The Brand Muse Full time

    Location: Hybrid role based in NG12 5PASalary: £14-£20 per hour (£210-£300 per week) depending on experienceWe are seeking an Executive and Personal Assistant to support the dynamic needs of a multi-faceted entrepreneur managing both professional projects through The Brand Muse and Country Content brands, and personal life management. This hybrid role...

  • Executive and Personal Assistant

    6 days ago

    Nottingham, United Kingdom The Brand Muse Full time

    Location: Hybrid role based in NG12 5PA Salary: £14-£20 per hour (£210-£300 per week) depending on experience We are seeking an Executive and Personal Assistant to support the dynamic needs of a multi-faceted entrepreneur managing both professional projects through The Brand Muse and Country Content brands, and personal life management. This hybrid...

  • Executive and Personal Assistant

    5 days ago

    Nottingham, United Kingdom The Brand Muse Full time

    Location: Hybrid role based in NG12 5PASalary: £14-£20 per hour (£210-£300 per week) depending on experienceWe are seeking an Executive and Personal Assistant to support the dynamic needs of a multi-faceted entrepreneur managing both professional projects through The Brand Muse and Country Content brands, and personal life management. This hybrid role...

  • Executive and Personal Assistant

    5 days ago

    Nottingham, United Kingdom The Brand Muse Full time

    Location: Hybrid role based in NG12 5PASalary: £14-£20 per hour (£210-£300 per week) depending on experienceWe are seeking an Executive and Personal Assistant to support the dynamic needs of a multi-faceted entrepreneur managing both professional projects through The Brand Muse and Country Content brands, and personal life management. This hybrid role...

  • Executive and Personal Assistant

    5 days ago

    Nottingham, United Kingdom The Brand Muse Full time

    Job DescriptionLocation: Hybrid role based in NG12 5PASalary: £14-£20 per hour (£210-£300 per week) depending on experienceWe are seeking an Executive and Personal Assistant to support the dynamic needs of a multi-faceted entrepreneur managing both professional projects through The Brand Muse and Country Content brands, and personal life management. This...

  • Executive and Personal Assistant

    5 days ago

    Nottingham, United Kingdom The Brand Muse Full time

    Location: Hybrid role based in NG12 5PA Salary: £14-£20 per hour (£210-£300 per week) depending on experience We are seeking an Executive and Personal Assistant to support the dynamic needs of a multi-faceted entrepreneur managing both professional projects through The Brand Muse and Country Content brands, and personal life management. This hybrid...

  • Executive Assistant

    4 weeks ago

    Nottingham, United Kingdom Harper Recruitment Group Full time

    **Executive Assistant £26,000 - £30,000 DOE Nottingham** We have an exciting opportunity for an experienced administrator to join a highly reputable, well established leading organisation within the professional services sector. This is a multifaceted, busy role looking after a team where you will be required to use both your client relationship and...

  • Executive Assistant to The Pro-vice Chancellor

    4 weeks ago

    Nottingham, United Kingdom Nottingham Trent University Full time

    **Build a Rewarding Career.**: **Doing things differently.**: **Executive Assistant to the Pro Vice-Chancellor International** *** **About the Role**: We are seeking an experienced Executive Assistant to provide exceptional administrative and secretarial support to the Pro Vice-Chancellor (International). This interesting and wide-ranging role includes...

  • Executive Assistant

    4 weeks ago

    Nottingham, United Kingdom Harper Recruitment Group Full time

    **Executive Assistant** **£30,000 - £35,000 DOE** **Permanent** **Nottingham - Office Based** **Full Time Monday - Friday** Harper Recruitment Group are working in partnership with a highly reputable Nottingham institution. This Nottingham treasure has a history of excellence and long list of awards and accolades. They are looking to recruit a high...

  • Executive Assistant to Chief People Officer

    4 weeks ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    **Main area** - People (Human Resources) - **Grade**- **Contract** - Permanent - **Hours** - Full time - 37.5 hours per week - **Job ref** - 164-5057585**Site** - City Hospital Campus - **Town** - Nottingham - **Salary**- **Salary period** - Yearly - **Closing** - 05/03/2023 23:59Job overview We are looking for a dynamic, self-motivated and focused person...

  • Temporary Executive Assistant

    4 weeks ago

    Nottingham, United Kingdom Express Recruitment Full time

    This role is based in their lovely modern offices in Nottingham and the working hours are Monday - Friday, 9am-5pm. **Roles & Responsibilities** - Work in conjunction with the Head of HR - Draw up offer letters and contracts - Oversee day to day facilities management in the office - Act as the first point of contact for queries the Head of HR - Booking...

  • Executive Assistant to The Commercial Director

    4 weeks ago

    Nottingham, United Kingdom University of Nottingham Full time

    **Commercial**: **Location**: - Kings Meadow Campus**Salary**: **Closing Date**: - Thursday 14 December 2023**Reference**: - FAB559623We at the University of Nottingham are passionate about the difference we make to the world. A key strand of this is developing strong commercial, revenue-based partnerships, that add value, whilst delivering a strong...

  • Executive Assistant to Chief People Officer

    4 weeks ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    We are looking for a dynamic, self-motivated and focused person to join the People Directorate (HR) providing a high-level executive assistance to the Chief People Officer. Are you passionate about the NHS? Have strong administrative and organisational skills with experience of providing senior administrative support to Executives or Directors? If yes, we...

  • Assistant / Executive Assistant to CEO

    3 weeks ago

    Nottingham, United Kingdom International Markets Full time

    International product sales and marketing This is an excellent opportunity for a commercially aware and culturally experienced Personal Assistant to provide confidential executive support to the recently appointed EMEA President of Houghton, a world leader in industrial fluids and fluid management and one of the world’s largest and longest established...