Executive Assistant

1 month ago

Nottingham, United Kingdom Perceptive eClinical Limited ta Calyx Full time

**About Calyx**

Here at Calyx, our mission is to shape the future of clinical research. Backed by decades of diverse global experience and the brightest minds in the industry, with our industry leading technology solutions, we support the Clinical Research industry bring new, advanced medical treatments to market, faster.

At Calyx, we are one team. We learn, grow, and win together. Wherever you are in the world, by working for Calyx you will be supported by a team whose values and goals match your own and who are passionate about helping others.

Are you ready. To help us. **Change the World.**

**Please note this role is based in Nottingham and you will be required to be in the office 1-3 days per week.**

**Job Purpose**:
As Executive Assistant you will be responsible for providing effective, proactive, and timely personal administrative support and assistance to the Leadership team in line with business strategic goals. This will include multiple members of the Executive Leadership team across multiple time zones, extensive diary management, travel booking and visa support.

**Skills**:

- Previous experience as an Executive Assistant / Personal Assistant for stakeholders across multiple time zones
- Excellent interpersonal, verbal, and written communication skills
- Proven experience in all Microsoft Office packages
- Clear and effective interpersonal, verbal and written communication skills at all levels
- Highly organized with the ability to prioritize workload and manage multiple conflicting deadlines with attention to detail and within agreed timelines
- High attention to detail
- Effective team player
- Proven influencing skills
- A flexible attitude with respect to work assignments and new learning
- Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail
- Must have the ability to work methodically in a fast-paced, time-sensitive environment
- Shows initiative and self-confidence, is adaptable and can cope with changing and evolving priorities
- Ability to identify and implement process improvements
- A self-starter and able to work under own initiative
- Ability to operate collaboratively within a global team environment
- Takes ownership and responsibility

**Knowledge and Experience**:

- Professional experience in the same or very similar role
- Knowledge of working in a fast-paced matrix organization
- Experience of working within teams across various countries and cultures
- Experience of planning complex travel and associated travel visas.
- Experience of organizing, supporting, and delivering events and projects e.g. workshops, governance boards and other events involving external stakeholders.
- Experience of coordinating complex requirements and multiple demands, liaising with a range of internal colleagues and external stakeholders.

**Benefits**:
In return we will be able to offer you a structured career pathway and development within the role. Your hard work will be rewarded with a competitive salary and benefits package including 25 days holiday per year, pension scheme, life assurance, long term disability insurance, a health cash plan, and other leading-edge benefits that you would expect.

**Salary**: £30,000.00-£35,000.00 per year

Schedule:

- 8 hour shift

Work Location: Hybrid remote in Nottingham

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