Executive Assistant to Chief People Officer

4 weeks ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

**Main area**
- People (Human Resources)
- **Grade**- **Contract**
- Permanent
- **Hours**
- Full time - 37.5 hours per week
- **Job ref**
- 164-5057585**Site**
- City Hospital Campus
- **Town**
- Nottingham
- **Salary**- **Salary period**
- Yearly
- **Closing**
- 05/03/2023 23:59Job overview

We are looking for a dynamic, self-motivated and focused person to join the People Directorate (HR) providing a high-level executive assistance to the Chief People Officer.

Are you passionate about the NHS? Have strong administrative and organisational skills with experience of providing senior administrative support to Executives or Directors? If yes, we would love to hear from you.

Using your significant experience working as an Executive Assistant or senior level Personal Assistant, you will provide a full range of high-level operational and organisational support to the Chief People Officer enabling efficient operation of their portfolio.

You will enjoy thriving in a challenging and fast-paced environment, and relish the opportunity to be creative, proactive and thorough in your approach. An excellent team player, flexible, focused, resilient and able to build effective, professional relationships and manage conflicting priorities successfully.

Main duties of the job

As a crucial member of the People Directorate, you will plan and organise activities some of which may be complex, impact other areas and require ongoing management and adjustment to ensure the Chief People Officer is able to fulfil their responsibilities to the Board, Committees, People Directorate, other senior management meetings and other aspects of their portfolio, both internal and external to the Trust.

On behalf of the Chief People Officer, you will be the first point of contact dealing with straightforward and complex internal and external enquiries and matters as appropriate and identify relevant solutions; maintaining good governance, probity and working in accordance with Trust policies and procedures and statutory and legislative requirements.

Being organised, having the ability to multitask, adopt a flexible and adaptable approach to suit the variable and developing workload of the Chief People Officer, having discretion and integrity, the ability to work autonomously under pressure and an excellent communicator who is confident and comfortable in dealing with people at all levels is essential.

Working for our organisation

Nottingham University Hospitals (NUH) is one of the biggest and busiest NHS Trusts in the country, where our people do amazing work everyday.

The Chief People Officer's portfolio includes: Operational HR, Digital People Solutions, Workforce Information, Staff Wellbeing, Occupational Health, Equality, Diversity and Inclusion, Resourcing and Temporary Staffing, People Transformation and Planning, Medical Workforce, Widening Participation, Learning, Organisational Development, Improving Workplace Culture, and Health and Safety.

For information about the Trust, including business plans, annual reports, and services, visit our website.

Detailed job description and main responsibilities

Please see the attached the Job Description and Person Specification for key duties and responsibilities.

This is your opportunity to showcase you You should outline your skills, experience, and achievements, providing further information/evidence of your suitability for the role, with particular reference to the essential criteria (outlined in the Person Specification)

Person specification

Training & Qualifications

Essential criteria
- Degree level / Level 5 qualification or equivalent recent work experience
- RSA III qualified or equivalent qualification / experience
- Evidence of on-going further personal and professional development

Desirable criteria
- Level 5 Institute of Executive Assistants and Administrators (IEAA) Executive Assistant Qualification
- Management Qualification / training
- Project Management Qualification / training

Experience

Essential criteria
- Significant recent and demonstrable experience of working at an Executive Assistant or Senior Level in the role of a PA
- Working with a range of staff including those at Board and other senior levels
- Evidence of advanced organisation / planning / support skills within a very broad and dynamic portfolio (e.g. diaries, meetings, appointments, conferences, events, workshops), liaising with multiple people / organisations with conflicting priorities
- Advanced keyboard skills and experience of administering and complex minute taking at Board level

Desirable criteria
- Previous experience of working in a hospital / health care environment
- Understanding of the portfolio of the designated exec

Communication, Planning and Organising

Essential criteria
- Excellent, clear and concise communication skills both oral and written, with the skills to communicate complex information with a wide range of different professional groups and at senior levels with conf

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