Admin Support Assistant

2 weeks ago


Nottingham, United Kingdom Base 51 Full time

**Post: Admin support**

**Responsible to: Counselling Manager - Base 51**

**Hours: 14 hours per week, fixed term contract for 1 year.**

**Salary: £7,585.76 (actual salary)**

Duties, to support the counselling manager to
- To provide admin support to the counselling service as required,
- To support the management of counselling waiting lists and allocation of clients to paid counsellors and volunteers
- To respond to general enquiries and offer information and advice to service users and professionals
- General office and administrative duties
- Monitoring and maintaining confidential client records in accordance with GDPR
- Support the co-ordination of counselling services
- Support the promotion of volunteer services and recruitment of volunteer counsellors
- Assess the needs and risks of young people on the waiting list for counselling and prioritise allocation of support accordingly.
- To develop and maintain working partnerships with referral agencies.
- Adhere to Base 51 policies and procedures
- To assist in the production of regular reports on the counselling service as required by the Board, Chief Executive, Deputy Chief Executive.

Organisational Responsibilities:

- To assist in the formulation and ongoing review of Base 51 policies and working protocol.
- To organise, plan, prioritise and evaluate work in negotiation with the Counselling Manager.
- To actively participate in team meetings, centre meetings, young people's meetings and when required, Board meetings.
- To attend regular supervisory sessions.
- To promote Base 51 where opportunity arises and is appropriate.
- To represent Base 51 at external meetings as required.
- To undertake training as required by the Board and/or the Chief Executive.

General
- In all aspects of work, tasks will be carried out in a way that reflects the ethos of the project, which is open, respectful, un-oppressive and committed to equality of opportunity.
- Ensure the maintenance, at all levels, of confidentiality in relation to in accordance with the policies of the organisation.
- Ensure knowledge, understanding and compliance with all health and safety policies for the safety and health of the users, staff and volunteers, assess risk to self and others and report any issues found to the appropriate persons.
- To undertake all other reasonable tasks, as requested by the Counselling Manager, the Chief Executive or the Board.

**Base 51 works with children and young people and applies safe working practice to all posts.**

For an informal discussion please contact Katie Bush, Counselling Service Manager on: 0115 9525040.

**Job Type**: Part-time
Part-time hours: 14 per week

**Salary**: £7,585.76 per year

Ability to commute/relocate:

- Nottingham: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

Application deadline: 19/06/2023


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