Admin Team Lead

2 weeks ago

Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

The post holder will provide strong and efficient leadership and management to a small administration team based in The Lookout at Hopewood Hospital Nottingham.

The role requires an experienced individual who displays strong management skills, has a flexible approach and the ability to prioritise and work on their own initiative.

The post holder will oversee a small admin team, providing day to day line management to ensure the clinical team is supported. To manage workforce capacity to ensure sufficient cover is provided on reception. To coordinate a comprehensive administration, secretarial and reception service - prioritising, delegating, organising departmental workloads.

To support the service manager, operational manager and business manager to ensure data is being correctly analysed and reported on to ensure KPI targets are achieved.

Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire. Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.

As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We are committed to flexible and agile working, including the opportunity to join our bank.

Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.

We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.

If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you

TeamNottsHC

To analyse, investigate and resolve queries relating to data quality which will be used to measure performance.

Liaise with Facilities, IT, Procurement and Support Services Departments to ensure that site management and ordering processes/new works are addressed effectively and efficiently.

Responsible for ensuring that accurate work is completed within the time limits and standards set.

Take appropriate action from messages received and ensure that all information is transmitted to relevant parties or actioned appropriately.

Co-ordinates a comprehensive administration, secretarial and reception service - prioritising, delegating, organising departmental workloads
- arrange cover across the Directorates
- in liaison with other Admin Leads.

To work closely with the other Administration Team Leaders to ensure consistency across the Directorate, peer support and absence cover arrangements are in place

To assist as appropriate on any local projects, ensuring that they are undertaken with mínimal disruption and maximum communication.

To arrange away days or conferences as delegated.

Ensure that the Trust’s Standing Financial Instructions are adhered to at all times in relation to petty cash, requisitioning and receipting of goods.

To work within the provisions of the Trust Health and Safety Policy, with responsibility for health and safety in relation to admin staff supervised and common areas to ensure that a safe working environment is maintained for staff, patients and visitors and to ensure that the Trust’s assets are secure at all times.

To suggest changes to and implement local health and safety procedures.
Train and supervise the admin secretarial and reception staff, providing daily support and advice in relation to duties and responsibilities.

Undertake regular 1:1 supervision sessions and annual Personal Appraisal and Development reviews (PAD)with administration, secretarial and reception staff.

Ensure all administration, secretarial and reception staff undertake essential training appropriate to their role.

Monitor and manage the sickness and absence for admin, secretarial and reception staff and keep up-to-date staff records on all aspects of human resource management in line with Trust policy...

To be involved in the recruitment of staff and ensure local inductions are carried out for new starters to the team.

To ensure that admin, secretarial and reception staff follow procedures in the retrieval and process of referrals and data quality.

To regularly monitor data quality reports as appropriate and to supervise the work required by administration staff to meet targets in relation to al

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