Office Administrator/personal Assistant
7 months ago
Overview:
We are seeking a highly organised and detail-oriented individual to join our team as an Office Administrator. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office and providing administrative support to our team.
**Duties**:
- Maintain office supplies inventory and place orders when necessary
- Assist with scheduling appointments and coordinating meetings
- Assist with administrative tasks relating to production plans and customer orders
- Prepare and distribute memos, letters, and other documents
- Handle incoming and outgoing mail and packages
- Conduct data entry and maintain accurate records
- Assist with basic bookkeeping tasks using Xero, including raising sales invoices
- Assist with payroll data collation and administration relating to HR matters
- Assist with purchase invoice checking, delivery note audits and other general accounting matters
- Provide support in organising company events or meetings
- Perform other clerical duties as assigned
**Skills**:
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with Google Suite (Docs, Sheets, Slides)
- Excellent typing skills and attention to detail
- Strong organisational and time management abilities
- Ability to prioritise tasks and meet deadlines
- Excellent phone etiquette and communication skills
- Basic knowledge of office equipment operation (computer, printers, etc.)
- Experience with data entry and record keeping
- Knowledge of basic bookkeeping principles using Xero is a plus
**Job Types**: Full-time, Part-time, Permanent, Freelance
Expected hours: 10 - 21 per week
**Benefits**:
- Free parking
- On-site parking
Schedule:
- Day shift
- Weekend availability
Supplemental pay types:
- Bonus scheme
- Performance bonus
- Yearly bonus
Work Location: In person
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