Business Support Coordinator

4 months ago

London, United Kingdom Low Carbon Contracts Company Full time

**Description**:
**Contract type**: Permanent

**Hours**:Full Time, 37.5 hours per week

**Salary**: circa £33,000

**Location**: Canary Wharf

**WFH policy**: Employees are required to attend the office 2 days/week

**Visa sponsorships**: LCCC does
_not_ sponsor visas currently so you will need to hold a valid UK passport or a valid visa to work in the UK.

**Reports to**:Executive Assistant and Assistant Company Secretary

**Role Summary**:
The Business Support Coordinator is a new role that has been created to support our growing company. The role will provide some much needed administrative assistance to the Executive Assistant, the Senior Management Team and a large commercial team (30+ members).

As this is a new role, we are looking for someone experienced, with plenty of initiative to come in and make this role their own. Using your excellent relationship building and communication skills, you will work with your stakeholders to alleviate workloads to free them up for the bigger picture items.

As the company continues to grow and there may be scope to grow the Business Support Team further.

**Key Responsibilities**:
The three main areas of support will involve, but not limited to, the following tasks

**The Senior Management Team (SMT)**:
Supporting the three SMT members:

- Senior Head of Operations, Senior Head of Technology and Senior Head of Bespoke and New Schemes with:

- Diary & inbox management
- Organisation of team meetings and room bookings
- Arranging meetings with government and other senior stakeholders
- Assist with the Heads of Team bi-monthly meeting and associated trainings/workshops. Taking minutes and actions and logging them our collaborative platform, Confluence.
- Supporting the SMT so they are prepared for meetings
- Advising SMT of impending deadlines or other priorities/conflicts
- Assisting with the onboarding of new starters (intro meetings) and the offboarding of leavers (gifts/ cards)
- Organise team initiatives/ events
- Maintaining the Gifts and Hospitality Register

**The Commercial delivery side of the business (Scheme Delivery Team) supporting a team of [30+ people] to**:

- Maner duties as may reasonably be required

**Supporting the Executive Assistant (EA)**:
The EA looks after The Senior Leadership Team (SLT) and the Board, and will need support from time to time and cover for when they are away from the office
- Diary management for SLT
- Admin for the fortnightly SLT Committee meeting - organising the agenda, collating the papers and scheduling presentation spots
- Working closely with the Company Secretary to ensure admin is kept on top of for Board meetings and sub-committee meetings and that all deadlines are met
- Gatekeeper for communications with the Non-Executive Board members
- Helping with the organisation of the company annual away day

**Skills Knowledge and Expertise**:

- At least 2 years’ experience in a supporting and coordinating multiple teams including diary management
- Able to manage a large team of stakeholders with competing priorities in a calm and efficient manner
- Able to work independently, ability to work and communicate with a wide variety of stakeholders and the ability to plan events (e.g. company away day and team activities)
- A proven track record of providing support and building strong working relationships internally and externally, at all levels
- Excellent IT Skills including Office 365 (Excel, Word, and PowerPoint)

**Employee Benefits**:
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. Key benefits that may be available depending on the role include:

- 25 days' annual leave and bank holidays
- Recognition schemes allowing colleagues to say thanks
- Company contribution to your pension scheme
- Family friendly policies, including enhanced company maternity/paternity and shared parental benefits
- Employee assistance programme for free, confidential support for your professional or personal life, including financial management and family care
- Special leave such as study leave, sabbatical or public duties
- Three days paid leave a year for volunteering to support your local community
- Season ticket loan scheme to support your commute
- Access to “Work Perks” offering deals, discounts and cash back on your purchases
- Family savings on days out and English Heritage or gym discounts through our partners.

**About Low Carbon Contracts Company**:
The Low Carbon Contracts Company (LCCC) exists to help decarbonise the generation of electricity and make it more affordable for the future. Our work is central to the delivery of the Government’s objective to achieve Net Zero target by 2050.

LCCC’s main responsibility, amongst many, is managing the
**Contracts for Difference (CfDs) **scheme which are agreements LCCC has made with renewable generators. These agreements are private law contracts to provide investors with

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