Administration Executive
5 months ago
**About Us**:
Vivid Care Services is a leading provider of high-quality, personalized care solutions. With a commitment to excellence and innovation, we strive to enhance the lives of those we serve. Our dedicated team works tirelessly to deliver exceptional care and support to clients, ensuring their wellbeing and peace of mind. Join us in making a positive difference in the lives of our clients and their families.
**Key Responsibilities**:
- **Compliance Management**:
- Ensure all staff members have up-to-date compliance documents.
- Maintain accurate records and documentation related to staff qualifications and certifications.
- **Recruitment & Onboarding**:
- Facilitate the onboarding of new hires, ensuring a seamless integration into the company.
- **HR Support**:
- Handle employee records and assist with HR-related inquiries.
- Support staff with benefits, policies, and general HR issues.
- **Scheduling & Coordination**:
- Coordinate staff schedules and manage shift rotations.
- Address scheduling conflicts and make necessary adjustments to maintain service continuity.
- **Business Development**:
- Proactively reach out to potential clients to generate sales leads.
- Assist in the acquisition of new clients and contracts.
- Develop and maintain strong relationships with clients and stakeholders.
- **Administrative Duties**:
- Provide general administrative support, including document preparation, data entry, and correspondence.
- Prepare and submit regular reports on compliance, recruitment, and business activities.
- **Client Relations**:
- Respond to client inquiries and provide information about our services.
- Conduct follow-ups to ensure client satisfaction and address any concerns.
**Qualifications**:
**Education**: Relevant degree
**Experience**:
- Proven experience in a similar role, ideally within the care services sector.
- Strong background in compliance management and HR processes.
- Excellent organizational and multitasking abilities.
- Strong interpersonal and communication skills.
- Proficiency in Microsoft Office Suite and HR management software.
- Ability to work independently and as part of a team.
**Personal Traits**:
- Detail-oriented with a high level of accuracy.
- Proactive and self-motivated.
- Strong problem-solving skills.
- Adaptable to changing priorities and fast-paced environments.
- Empathetic and client-focused, with a genuine passion for improving care services.
**Why Join Us?**
- **Impactful Work**: Contribute to a meaningful mission of enhancing care and support for our clients.
- **Professional Growth**: Opportunities for career advancement and professional development.
- **Supportive Environment**: Work with a dedicated team that values collaboration and innovation.
**Job Types**: Full-time, Permanent
Pay: £23,000.00-£28,000.00 per year
**Benefits**:
- Casual dress
- Company events
- Company pension
- Sick pay
Schedule:
- Day shift
- Monday to Friday
- Overtime
- Weekend availability
Supplemental pay types:
- Bonus scheme
- Performance bonus
**Education**:
- GCSE or equivalent (preferred)
**Experience**:
- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)
**Language**:
- English (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
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