Midwifery Secretary/ Data Administrator

3 weeks ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

To be responsible for the day-to-day administration of the midwifery service and IT system.

to provide an administrative service for the day-to-day running of the Midwifery service, primarily working for the Midwifery Manager and Clinical Leads and to provide cover during the Midwifery Support Officer’s absence.

to be responsible for maintaining and improving the quality of the data collected by the Midwifery team.

To help staff with any queries relating to the data system.

As a first point of contact for the service, providing an information resource service and dealing with enquiries from staff, management, other professionals and agencies both internal and external.

To communicate with Heads of Service, Clinical Leads and Team Leaders. Provide a frontline service to outside agencies and health professionals at all levels. Deal with queries and inquiries on own initiative and in collaboration with colleagues when appropriate, in line with existing procedures and policies.

To communicate to a broad range of internal and external professional bodies and resolve queries using own initiative.

To work closely with the Managers and midwifery teams on systems relating to data collection and check the quality of the data. To produce monthly reports for Managers.

With over 18,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career

Please refer to the job description and person specification attached to the advert for the full details.

To communicate with Heads of Service, Clinical Leads and Team Leaders. Provide a frontline service to outside agencies and health professionals at all levels. Deal with queries and inquiries on own initiative and in collaboration with colleagues when appropriate, in line with existing procedures and policies.

To communicate to a broad range of internal and external professional bodies and resolve queries using own initiative.

To work closely with the Managers and midwifery teams on systems relating to data collection and check the quality of the data. To produce monthly reports for Managers.

Planning and Organisation

To prepare, update and distribute midwifery staff rotas.

To administer meetings by booking rooms, ensuring refreshments available if necessary and by taking minutes at Clinical Lead and Management Team meetings.

To maintain a number of databases relating to staff, home births and antenatal screening.

Knowledge, Training and Experience required to do the role

To have a working knowledge and experience of Microsoft Office software (including Word, Access, Excel, PowerPoint and Publisher) in order to provide efficient word processing of all reports, documents and correspondence and to accurately record and maintain various database/spreadsheet information.

Awareness of confidentially/data protection issues

Knowledge of an electronic clinical data collection system.

Knowledge of PCT process for recruitment, ordering stationery, monthly sickness returns, expenses and travel claims and for inputting guidelines on the intranet.

Decisions and Judgements

To prioritise and organise own workload

To interpret and problem solve information

Physical Skills

Advanced typing skills RSA 111

Minute taking skills

Methodical approach to dealing with a range of tasks

Attention to detail

Record keeping and data collection skills

Ability to work independently or as part of a team

Responsibility for Policy and Service Development

Implement policies in own area of work and proposes changes to working practices or procedures for own work area.

Responsibility for Physical Resources

Responsible for the safe use of equipment and lifting/handling.

Responsibility for Information Resources

To co-ordinate, maintain and develop administrative processes, database, files and filing. To ensure accurate systems and processes are in place.

Research and Development

To collate data for surveys and audits undertaken by the children’s services

General Responsibilities

Provide secretarial and administrative support for the day-to-day running of the Midwifery Service.

Provide data and information reports to managers.

Provide cover for the Midwifery Support Officer in their absence.

To be flexible in an ever changing environment

Any other duties commensurate with the grade as defined by the Midwifery management.

Other and Core Common Responsibilities

To maintain strict confidentiality in all aspects of work in line with the Confidentiality - NHS Code of Practice, the Data Protection Act and the PCT Data

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