Data Administrator/medical Secretary

3 weeks ago


Nottingham, United Kingdom Trentside Medical Centre Full time

**Data Administrator/Medical Secretary Vacancy**

Trentside Medical Group is seeking a Data Administrator/Medical Secretary for our friendly, busy GP Surgery.

We are looking for a well-motivated, enthusiastic person to join our busy administrative team, to process incoming patient data into medical records, using our clinical system database (SystmOne) and to provide general secretarial support to the doctors and health professionals involving audio typing, transcribing and processing of e-referrals and medical reports.

Your main duties and responsibilities will be:

- Scanning in incoming documents and electronically distributing to appropriate staff members
- Read coding clinical letters to form accurate medical care records using SystmOne clinical database
- Processing incoming and outgoing mail
- To provide general office and administration support services
- To undertake general office duties, for example, filing, photocopying, handling incoming and outgoing post, etc.
- To communicate with staff and visitors on a daily basis, providing support where required and working to help resolve any issues
- Assist in the tasks and duties of other staff within the team during periods of staff leave/absence to ensure that an effective quality service is maintained at all times and contributing to the work of the team
- To record and securely store information relating to confidential matters and enquiries
- To undertake an annual appraisal to identify any necessary personal development required to meet the objectives of the team and to further develop the post-holders’ skills and role
- The post-holder will be required to undertake essential training as and when required
- To provide an efficient transcribing and word-processing service of out-going correspondence both medical and non-medical.
- To swiftly and accurately process e-referrals and attach relevant test results through SystmOne and the e-referral system.
- To check e-referrals daily for DNAs, rejected referrals and cancelled URBNs, and take the appropriate action
- To make appointments, bookings and admissions as required liaising with hospitals and consultants as required.
- To follow up correspondence, referrals and queries with various providers
- To liaise and arrange meetings (to include the booking of rooms) as required and to attend meetings and take minutes.
- To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
- To retrieve medical records and assist the completion of medical/insurance records.
- To deal with requests from solicitors for copies of medical records and insurance reports
- To raise invoices for pre-paid services, medical reports etc

**Requirements and prospects**

**Desired skills**
- Excellent IT skills, including a good knowledge of Microsoft Word and Excel
- Excellent communication skills, both verbal and written
- Conscientious with excellent attention to detail while working to tight deadlines
- Ability to build good working relationships with members of the team and employees
- Ability to work proactively and with a can do attitude
- Ability to work effectively on your own initiative or as part of a team

**Personal qualities**

Applicants must be:

- Confident to talk to a variety of people, face-to-face and via phone
- Well presented
- Willing to learn and an ability to retain information
- Proactive in their approach to work and thrive on doing a good job
- Able to follow instructions
- Hardworking
- Self-motivated
- Enthusiastic
- Respectful of confidentiality

**Desired qualifications**
- GCSEs (or equivalent) grade A*-C/9-4 (or equivalent qualifications) in English Language, Literature and maths and ICT.

Hours of work: Negotiable 20-37 hours per week to be agreed

Pay: Aged 23+ £10.42 - rising once fully trained (can be negotiable depending on experience)

Closing date: Friday 7th April 2023

Or Return to the practice address FAO Jade Maddock.

**Job Types**: Full-time, Part-time
Part-time hours: 25-37 per week

**Salary**: From £10.42 per hour

Schedule:

- Monday to Friday

Work Location: One location

Application deadline: 07/04/2023
Reference ID: Data Administrator/Medical Secretary



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