Administrative Assistant

3 weeks ago


LeeontheSolent, United Kingdom Lee on the Solent Golf Club Limited Full time

**About us**

Set inland from the coast, this beautiful park and heathland course has been testing golfers of all levels for well over 100 years. The course is always in superb condition with small greens and oak and pine lined fairways. It has 5 excellent par 3’s including our signature 13th hole across a river to a sloping green.

Our Clubhouse is modern with excellent bar, dining and meeting room facilities designed to cater for all your requirements from golf society and corporate golf days to weddings and christenings. We also have a team of experienced Golf Professionals who can provide teaching for all levels, from beginners to elite level golfers, a well-stocked shop and practice facilities that are the envy of many clubs.

**Job Summary**:
Key accountabilities:

- Reconcile daily food and beverage sales, including input into accounting system
- Reconcile and post green fee sales into accounting system
- General office administration including but not limited to:
Answering the telephone

Making up welcome packs

Ordering stationery

Mailings

Filing

Photocopying/scanning

Action & distribute post

Assisting with diary management within the Club IT systems
- Purchase Ledger including:
Post supplier invoices

Reconcile supplier statements

Compile and process supplier payments
- Run daily sales reports
- Locker/buggy shed administration
- Record keeping for events/functions
- Produce posters/table plans/welcome notices, where required for functions
- Membership Administration including:
Monitor and process flexi point adjustments

Raise subscription invoices

Processing membership payments

Maintain the membership system to ensure accurate information is held

Book reciprocal arrangements requested by members

Maintain waiting lists accurately
- Liaise with all departments within the business building intercompany relationships
- Update social media with relevant information
- Monitor the online bank accounts & maintain the beneficiaries
- Process time sheets
- Update the online diary to ensure information held on events is always current

Knowledge of Xero would be advantageous, along with excellent Microsoft Office skills

This is a great opportunity for someone looking to grow their administrative skills in a dynamic work environment. Join us and be part of a supportive team that values your contributions.

**Job Type**: Part-time

Pay: £13.00 per hour

Expected hours: 16 - 20 per week

**Benefits**:

- Company pension
- Discounted or free food
- Employee discount
- Free parking
- On-site parking

Schedule:

- Monday to Friday
- Weekend availability

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person



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