Bids Executive

3 months ago

Birmingham, United Kingdom Trowers & Hamlins LLP Full time

Location/s

Birmingham

Experience Level

Intermediate

Term

Permanent

Working Hours

Full Time

Practice Area / Department

Business Support - Marketing

Trowers & Hamlins is a City-led, international and national law firm with over 170 partners and 1000 staff. With offices across the UK, Middle East and Far East. Our global footprint is further enhanced by our strategic partnership with Interlaw which works to facilitate our management of multi-jurisdictional matters. We have leading practices in Corporate, Litigation, Tax, Banking and Finance, Real Estate and Private Wealth.

We've always been proud of our natural commitment to equity, diversity and inclusion and value the variety of our partnership. We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. Our strategic direction is shaped by a desire to grow our business in a way that is responsible and sustainable and has the principles of ESG at its core, guiding the way we operate firmwide.

Job Advert Description

**Where you will work**

People are our biggest asset. It's their talent, expertise and personality that makes the firm what it is. In the lateral recruitment team, it is our mission to attract and hire the best, at all levels and in all locations.

The Bids team is a small but busy team of five people, working on almost all of the firm's formal bids, proposals and tenders. The firm wins a significant proportion of its work through formal tenders, so this is an important function within the firm. The role will be based in our Birmingham office.

We operate a hybrid working policy (up to 60% at home) to provide flexible working each week between home and the office, with time in the latter to allow for networking, learning, collaboration, meetings and events.

**What you will be doing**

The bids team sits within a supportive and engaged wider Marketing and Business Development function of 24 people who together help to deliver the firm's marketing and client development objectives and the holder of this role would proactively work with all parts of the department.
- **Opportunity identification**: Identifying tender and proposal opportunities through press and online sources.
- **Major bid support**: Drafting discrete content, liaising with content providers, carrying out ad hoc information requests and document formatting in accordance with bid house style.
- **Bid leadership**: Preparing and co-ordinating tender responses including SQ responses, proposals, fee quotations and ITT submissions, project managing routine bids and proposal, extracting client requirements from papers, setting up template response document, managing submission and timelines, submitting clarification questions, helping teams to prepare for presentations and sitting in on client debriefs.
- **Client liaison**: Liaising with client with regard to clarification points, follow-up and debriefing.
- **Content management**: Locating standard content such as CVs and track record, adding to bid content library, working with team to keep track record database up to date and ensuring all internal filing is managed properly.
- **Branded bid tool ownership**: acting as a point of expertise on bid templates (Word).
- **Queries**: acting as query point for simple and moderately complex tender enquiries

**What you will need**
- Experience in working on proposals, bids and tenders for both panel appointments and projects
- Experience in a professional services environment
- Experience in using online bidding tools such as tender portals
- Ability to prioritise work effectively and meet deadlines
- Good communication skills, both oral and written
- Numerate - willing to learn how to use the firm's pricing tool
- Appreciation of tender scoring mechanisms
- Good IT skills including Word, Excel and PowerPoint (essential)
- Ability to learn and absorb knowledge quickly
- Self-motivation and strong initiative
- Ability to work effectively and meet deadlines
- A team player
- A positive and proactive attitude
- Attention to detail and a methodical approach

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