Bid Coordinator

4 months ago

Birmingham, United Kingdom BHSF Ltd Full time

Job Advert

To support the effective identification, evaluation and execution of group bids and tenders. Liaise with potential/existing customers during the tender process and record all activities. Coordinate internal stakeholders throughout the tender process to meet specified deadlines.

**Responsibilities**:

- To support group new business development as directed
- To identify, prepare, issue and track bids and tenders based on client information
- To administer and co-ordinate tender submissions for new business
- To liaise with senior management, up to CEO level, to ensure that bids are approved and signed in accordance with delegated authority protocols and authorisation levels
- Maintain a detailed pipeline of bid opportunities ensuring that all software including Salesforce is accurate and up to date
- Coordinate internal activities within the team and wider stakeholder base to keep bids on track, using diplomatic communication skills
- To continually review processes and identify areas for improvement
- To perform all tasks and duties when required, providing flexibility and cover in a team working environment
- To carry out appropriate clerical and general duties, as may be required, from time to time by the Commercial Solutions Manager
- Maintaining the bid library, working with the bid team in collating and managing continual updates to best responses
- Maintaining current documents - i.e. insurances, accreditation certification within the library
- Develop non-technical written responses for submission documents and completing standard company detail questionnaires
- Supporting the team in researching and providing previous response examples
- Preparing compelling case studies/project profiles/personnel profiles and maintaining a growing database of relevant material
- Liaising with Account Managers to obtain excellent testimonials across a variety of identified clients for future bids
- Obtaining regular facts and figures regarding customer feedback, lessons learned and sharing with the team to assist continuous improvement
- Arranging internal stakeholder meetings during the tender process, based on attendee availability

**Skills and personal qualities**:

- Excellent communications skills promoting good liaison at all times with clients, management and colleagues.
- The ability to plan efficiently and work on multiple tenders at the same time.
- To maintain courtesy, professionalism and high standards of presentation in all communications with customers
- Ability to evaluate tender details and summarise in a effective manner

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