Executive Assistant

5 months ago


London, United Kingdom The Office Management Group Full time

Our client is a leading FTSE250 healthcare investment company focused on founding, building, and funding a portfolio of global leaders in life science. They target the delivery of new treatments for patients in areas of high unmet medical need and focus on innovative science which has the potential to radically change patient outcomes.

**About you**

**Overview of Responsibilities**

**EA**
- Extensive diary management primarily supporting the CFO and GC and their respective teams - plan, prepare, pre-empt & be productive in carrying out efficient & effective diary, travel & event management
- Fielding calls/telephone liaison with VIP’s, potential investors, Board members and general
- Local and international travel coordination including complex itineraries working across time zones
- Scheduling meetings (including co-ordination of agendas) internally and externally and receiving visitors
- Correspondence, document collation, filing, printing & binding
- Scheduling of video and conference calls across time zones and AV set up in meeting rooms.
- Monthly expenses preparation
- Ad hoc EA cover within the assistant team

**Legal**
- Legal document administration and filling - CDAs, consultancy and general agreements
- DocuSign execution
- Maintain and control corporate documents & company bible filing

**Finance**
- Committee coordination & administration - proactively managing annual schedule, collation & distribution of papers
- Maintaining the overall finance timetable and ensuring the correct meetings and review times are in diaries
- Supporting the external reporting process and Board/AC process, including audit process coordination and support and formatting documents
- Collating information for compliance and regulatory purposes for external stakeholders
- System administration including complex mail merge in Word/Excel, experience with Mailmerge is desirable.

**Skills and Experience**
- Graduate calibre career EA with demonstrable experience of working with C-suite, including previous experience supporting multiple senior executives
- Excellent verbal and written communication skills
- Proactive, strong organisational skills, regularly act on own initiative
- Natural multitasker with the ability to prioritise and manage conflicting priorities in a professional manner
- Keen eye for detail
- Ability to maintain a high degree of loyalty, integrity and discretion. Confidentiality is absolutely essential
- Excellent IT skills, Outlook, Word, Excel, PowerPoint, Adobe. Knowledge of Microsoft 365
- Personal attributes: intuitive, proactive, ‘can-do' attitude, 'no job too big or small', Intelligent and switched on.
- Financial services, legal, investment and Listed company experience is advantageous

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Work from home

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Yearly bonus

Ability to Commute:

- London (required)

Work Location: Hybrid remote in London

Reference ID: OMG02


  • Executive Assistant

    6 months ago


    London, United Kingdom Delta Executive Search Full time

    **What We Offer**: - Genuine support and ongoing mentorship from senior partners of the business and colleagues - Fast paced and entrepreneurial business environment - Professional offices in the City **Requirements**: - Proven experience in calendar management and administrative support - Excellent communication skills, both written and verbal - Strong...


  • London, Greater London, United Kingdom Executive Integrity Full time

    Job Title: Assistant Head of TechnicalThis is a unique opportunity to join Executive Integrity as an Assistant Head of Technical, supporting the current Technical Superintendent in the day-to-day activities of ship management. The successful candidate will provide crucial support and ensure smooth operations.Key Responsibilities:Provide engineering advice to...


  • London, Greater London, United Kingdom Executive Integrity Full time

    Job Title: Assistant Head of TechnicalThis is a unique opportunity to join Executive Integrity as an Assistant Head of Technical, supporting the current Technical Superintendent in the day-to-day activities of ship management. The successful candidate will provide crucial support and ensure smooth operations.Key Responsibilities:Provide engineering advice to...


  • London, Greater London, United Kingdom Executive Integrity Full time

    Job Title: Assistant Head of TechnicalExecutive Integrity is seeking a highly skilled and experienced professional to fill the role of Assistant Head of Technical. This position will provide crucial support to the Technical Superintendent in the day-to-day activities of ship management, ensuring smooth operations and maintaining vessel performance.Key...


  • London, Greater London, United Kingdom Executive Integrity Full time

    Job Title: Assistant Head of TechnicalExecutive Integrity is seeking a highly skilled and experienced professional to fill the role of Assistant Head of Technical. This position will provide crucial support to the Technical Superintendent in the day-to-day activities of ship management, ensuring smooth operations and maintaining vessel performance.Key...


  • London, Greater London, United Kingdom TalentVolt | Executive Search Group Full time

    Executive Search SpecialistWe are seeking a highly skilled Executive Search Specialist to join our team at TalentVolt | Executive Search Group. As an Executive Search Specialist, you will be responsible for assisting with business development meetings, working on executive search projects, and enhancing data and insights.Key Responsibilities:Assist with...


  • London, Greater London, United Kingdom Executive Integrity Full time

    Job Title: Assistant Head of TechnicalThis is a unique opportunity to assist the current Technical Superintendent in the day-to-day activities of ship management, providing crucial support and ensuring smooth operations.Key Responsibilities:Provide engineering advice to support the Technical Superintendent in maintaining vessel performance.Assist with...


  • London, Greater London, United Kingdom Executive Integrity Full time

    Job Title: Assistant Head of TechnicalThis is a unique opportunity to assist the current Technical Superintendent in the day-to-day activities of ship management, providing crucial support and ensuring smooth operations.Key Responsibilities:Provide engineering advice to support the Technical Superintendent in maintaining vessel performance.Assist with...

  • Executive Assistant

    5 months ago


    London, United Kingdom Australasian Recruitment Company Full time

    This is a 6-month temporary opportunity to work as an Executive Assistant for an Industry leading technology organisation focusing on AI and the benefits it can provide across all sectors! **Executive Assistant Responsibilities**: - Supporting up to 2 executives by providing proactive and efficient administrative assistance - Managing complex international...

  • Executive Assistant

    7 months ago


    London, United Kingdom Australasian Recruitment Company Full time

    **EXECUTIVE ASSISTANT** This is a permanent position working as an Executive Assistant supporting a leading financial wealth company in London. **EXECUTIVE ASSISTANT RESPONSIBILITIES**: - Ensuring the smooth running of events from start to finish whilst carrying out efficient day-to-day - Managing the end-to-end onboarding process for new clients,...

  • Executive Assistant

    4 months ago


    London, United Kingdom Australasian Recruitment Company Full time

    **Executive Assistant** *** **Salary: £42,000 per annum** This is a permanent position working as an Executive Assistant supporting a leading financial wealth company in London. **Executive Assistant Responsibilities**: - Ensuring the smooth running of events from start to finish whilst carrying out efficient day-to-day - Managing the end-to-end...

  • Executive Assistant

    5 months ago


    London, United Kingdom Australasian Recruitment Company Full time

    **Executive Assistant** *** **Salary: £27.81 Per Hour** This 6-month temporary opportunity is a traditional Executive Assistant role supporting a very busy executive and team with diary management, travel coordination, expenses, stakeholder engagement, and compiling reports on performance and staff feedback. You will be a go-to person in the office...

  • Executive Assistant

    6 months ago


    London, United Kingdom Stability AI Full time

    **Executive Assistant to the Executive Team** **About Stability AI**: **About the Role**: The Executive Assistant (EA) is a pivotal role which will provide exceptional support and service to the Chief Operating Officer (COO - UK based) and Chief Technology Officer. This person will be required to support the rest of the Executive Team at Stability AI as and...

  • Executive Assistant

    5 months ago


    London, United Kingdom Australasian Recruitment Company Full time

    **Executive Assistant - Hybrid** **Salary: £22.41 per hour** *** This is a great opportunity for an Executive Assistant to work for a leading broadcasting company for 6 months! In this role of Executive Assistant you will be supporting one of the company’s Senior Vice Presidents. **Executive Assistant Responsibilities**: - Diary management -...

  • Executive Assistant

    5 months ago


    London, United Kingdom Page Personnel Full time

    Working for a not for profit organisation - Housing - Supporting a Chief Executive & Management Team **About Our Client**: Executive Assistant to Chief Executive - not for profit organisation. - £31,525 per annum - Offices in North London - Not for profit organisation - Housing focused Executive Assistant to Chief Executive - not for profit...

  • Executive Assistant

    7 months ago


    London, United Kingdom dearCoffee Full time

    dearCoffee, a renowned coffee brand, is currently seeking a skilled and organized Executive Assistant to join our team. As an Executive Assistant, you will provide high-level administrative support to the executive team and contribute to the smooth operation of the company. The Executive Assistant to the CEO will handle administrative tasks, schedule...

  • Executive Assistant

    5 months ago


    London, United Kingdom Australasian Recruitment Company Full time

    **Executive Assistant** *** **Salary: £30.28 per hour** This will be a Senior Executive Assistant role supporting three very busy executives with diary management, travel coordination, expenses, stakeholder engagement, and compiling reports on performance and staff feedback. You will also support key company projects ensuring these hit time deadlines and...

  • Executive Assistant

    1 week ago


    london, United Kingdom WholyMe Full time

    Company Description WholyMe offers all-natural and organic certified muscle and joint relief solutions with outstanding customer service and a supportive community for active individuals. Our mission is to transform our approach to pain management. Role Description This is a full-time hybrid role for an Executive Assistant at WholyMe in Greater London....

  • Executive Assistant

    1 week ago


    London, United Kingdom Oriel Partners Limited Full time

    We have a really exciting opportunity for a polished and experienced Executive Assistant who is looking for their next role within a creative field. Our client is a luxury furniture company based in the heart of Chelsea who are looking for an Executive Assistant to support the Founder and help to manage the day-to-day operations of the company. Excellent...

  • Executive Assistant

    5 months ago


    London, United Kingdom Digby Morgan Full time

    summary - _ london, london_ - _ £46,248 - £48,000 per year, holiday, pension_ - _ permanent_- specialism - secretarial & admin- reference number - GMMEA0324 - job details - Position: Executive Assistant - Contract: Permanent - Location: North London - Hours: Hybrid 2 days working from home, Full-time, Mon-Fri**Salary**: £46,248k - £49k (DOE) - Our client...