Pathology Admin Coordinator

5 days ago


Chelmsford, United Kingdom Mid and South Essex NHS Foundation Trust Full time

Are you an enthusiastic and motivated professional with excellent coordination skills? Then this is for you. We have an exciting role for an Admin Coordinator within our Pathology team.

You will provide support to the Pathology department which is split into 8 disciplines (Biochemistry, Haematology, Blood Transfusion, Immunology, Specimen Reception, Microbiology, Histology and Mortuary) by undertaking a range of administrative duties that includes arranging meetings, taking of meeting minutes, gathering and reporting data and the preparation and distribution of documents and to provide various personal assistant duties when required.
- To provide a comprehensive and efficient administrative service to the Pathology department. The division of time between each discipline may change in line with the needs of the service.
- Coordinate meetings as required.
- Provide cover for other administrative roles within Pathology.
- To assist on ‘ad-hoc’ projects depending on the needs of the department.
- To assist in the management of User Complaints, Appreciations, Organisational Charts and Staff Suggestions.
- To coordinate all departmental and some directorate meetings.
- Schedule meetings, including the preparation of agendas and papers, creating Chairs pack, taking, preparing and distributing minutes, identifying and reporting actions, recording all activity on Q Pulse system.
- Gathering departmental data from a variety of sources and running data reports from Q Pulse - clearly presenting information with agreed targets and traffic light system.
- Assisting the Pathology Administrative coordinator with preparing and producing the Annual Management Review reports.
- Prioritise workload and complete within prescribed timescales
- Accurately and appropriately maintain manual and computerised records using a variety of software packages
- To be flexible and provide cover for colleagues within capabilities and training
- To participate in the department training programme and performance appraisal scheme
- To undertake a range of other tasks as required for the needs of the service

Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people.

We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.

From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.

We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress

Pathology consists of various disciplines including Biochemistry, Haematology, Blood Transfusion, Immunology, Microbiology, Histology, Phlebotomy and Mortuary.

The Broomfield site is just outside Chelmsford, Essex. Chelmsford is a modern city with many housing options, a lively town centre and many sporting opportunities.

For full details about this varied and rewarding role, please see attached job description.



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