Document Management Administrator
2 days ago
**Flexibility to work Monday to Friday between 8am and 6.30pm is required. **_
**About Victoria Medical Centre**
Victoria Medical Centre GP Practice in the centre of Old Town, Eastbourne. We have recently merged with our 'Digital First' site at the Beacon Centre.
Our aim is to improve accessibility to Healthcare, working with a variety of Healthcare professionals within VMC and our Primary Care Network. If you would like to work in a modern GP Practice, enjoy working with technology and keen to improve the future of Healthcare, this is the role for you.
**Benefits of working at Victoria Medical Centre**:
- Enrolment to the NHS Pension Scheme
- Management support
- Free access for all staff and their family to our Health and Wellbeing support programme
- Personal and professional development opportunities
- Open, caring and positive culture
- Friendly, supportive team
**Overview of the Job**
- To be responsible for the administration and processing of workflow requests with support and guidance from the Document Management Team Leader. The post holder will undertake a range of administrative duties supporting colleagues as well as general support to the wider team at VMC.
The following are part of the core responsibilities of a Document Management Administrator:
- To read, scan, code and action all documentation coming into the Practice in relation to patients in line with the set protocol for Document Management
- To ensure actions are completed by clinicians in a timely manner and to escalate to the Document Management Team Leader if/where required regarding delays
- To provide telephone support in times of staff shortages and core hours
Other core tasks of the role include:
- Clinical Coding
- Summarising
- Deductions
- Incoming notes
- PCSE queries
- Scanning
- Filing
- New Registrations (including rejections)
- Daily EMIS tasks
- Incoming/Outgoing post (rota basis)
- Tasks set by Team Leader on a daily basis
**Essential Criteria**
- Excellent communication skills (written and verbal)
- Experience of administrative duties
- Basic IT skills
- Working to targets and deadlines
- Excellent levels of accuracy and attention to detail
- Ability to prioritise workload independently
**Desirable criteria**
- EMIS Clinical System
- Basic understanding of DOCMAN
- Medical Terminology
- Previous experience in working in a medical setting
**Job Types**: Full-time, Part-time
**Salary**: £10.45 per hour
Schedule:
- Day shift
- Monday to Friday
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