Peerpoint Operations Senior Assistant

2 weeks ago

Belfast, United Kingdom Allen & Overy Full time

Allen & Overy is a leading global law firm operating in over thirty countries. We work on some of the most challenging and important deals and have built a reputation for delivering exceptional legal solutions that help our clients grow, innovate and thrive. The legal industry is changing, and we're committed to leading that change, putting our people first, embracing new ways of thinking and integrating technology into our everyday work.

Our culture is one of high-performance and we have high expectations of one another, in everything we do. Being a proud team player is essential. We work together, listen and learn from one another and achieve results we could never achieve on our own. When you join our team, you’ll become part of a flexible, inclusive environment underpinned by openness and consistent support for one another. At A&O, you're not only valued for what you do, but for who you are.

We have a powerful commitment to diversity, equity and inclusion, and we’re working hard to create an environment where you can bring your authentic self to work. We know that to excel, we must nurture an environment where our people feel they belong..

**Peerpoint**

Peerpoint by Allen & Overy is the leading platform for self-directed consultant lawyers seeking to develop a portfolio of experiences; taking on challenging roles working in-house with clients or with Allen & Overy, the top international legal practice.

Peerpoint is a fast-paced and fast-growing business carving out a privileged position at the nexus of high-end legal, stellar clients and emerging demands from the best lawyers for new ways to progress their careers. Peerpoint is leading the way in introducing real change and opportunity for lawyers, law firms and clients alike.

A dynamic, autonomous new business within one of the world’s leading law firms. A fun and rewarding place to be.

We are seeking an experienced assistant for our Global Operations Team, working with our existing team and reporting to the Senior Global Operations Lead, with responsibility for supporting consultant onboarding, placement management, commercial operations and projects.

**What you will do**
- Peerpoint lawyer onboarding (“new joiners”)_
- Maintain relevant new joiner trackers and assist with ad hoc queries.
- Prepare first drafts of commercial paperwork
- Operational placement support_
- Coordinate placement logistics for both client and Peerpoint consultants at the point a new assignment is contracted on for a consultant and client, across the UK and the US.
- Liaise with relevant Peerpoint teams and other A&O groups (including HR, Finance, IT Systems, and secretarial groups) to ensure smooth commencement of assignments
- Manage timesheet systems and payroll framework, according to the Peerpoint consultant’s’ engagement terms
- Commercial and financial coordination_
- Monitor Peerpoint lawyer timesheets, review and check invoices, oversee timely completion of accounts payable and payroll records, record and instruct Payroll and Finance teams on payments and salaries.
- Assist with month end preparation, client billing processes, issuance of instructions to the Billing team and follow up on outstanding bills.
- Maintain invoice, payroll and timesheet trackers and assist with ad hoc queries.
- Identify and implement process improvement opportunities across financial processes.
- Projects and Team Support_
- Assist with operational improvement projects and documentation of new processes to support our global growth agenda.
- Ad hoc working with operations colleagues in other Peerpoint markets

**What you will have**
- A high level of numeracy and very strong attention to detail.
- Excellent organisational skills, able to run processes to meet deadlines, prioritise and judge when to escalate.
- Strong written skills, able to draft formal documents (using standard templates and with guidance).
- Process minded and confident to work with new technologies and systems, but also with the ability to think on your feet and flex processes and working approaches to adapt to exceptions as they arise.
- Strong communication skills, which will be called on with clients and third parties as well as internally - a key contributor to an exemplary Peerpoint lawyer and client experience.
- A pragmatic, proactive, self-possessed, delivery-focused approach, whilst able to spot opportunities for improvement.
- Experience in business operations in a professional or financial services environment.
- An inquisitive mind and enthusiasm for being part of a global growth business, motivated to contribute on different fronts and to grasp opportunities as they arise.

**What we can offer you**
- A fun and dynamic environment to learn, develop and stretch yourself.
- Dedication in supporting and empowering you to grow and progress in your career.
- A supportive team environment that recognizes and rewards your commitment and success.
- The opportunity to work with an inspiring an

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