Scheduling Coordinator

2 weeks ago


Paisley, United Kingdom Adman Int Full time

**Job Title**:Scheduling Coordinator

**Company**: Adman Int Ltd (Passive Fire Protection)

**Location**: Paisley

**Role**: Permanent/Hybrid work model

Adman is a leading provider of passive fire protection solutions, dedicated to ensuring the safety and compliance of buildings through the installation and maintenance of fire protection systems. The business is committed to delivering professional and high-quality services to clients while prioritising safety.

An excellent opportunity has arisen for a Scheduling Coordinator. This new post will play a vital role in the efficient and effective coordination of our operations, ensuring smooth execution of projects and timely delivery of services. This position will involve a hybrid work model, with approximately three days spent in the office and two days working remotely.

**Key Role & Responsibilities**:

- Manage operative daily availability and schedule access to client sites for our operatives.
- Work with with internal teams to ensure scheduling and resource allocation are completed on time and within budget.
- Book accommodation for operatives when required.
- Schedule meetings for the teams and manage resource/leave calendars.
- Order and track material orders, maintaining accurate records of inventory and delivery to job sites.
- Follow up with suppliers for quotes and outstanding information.
- Review and generate reports from the CAFM system, providing insights for the project team.
- Follow up with the managers/supervisors for any outstanding information relating to completed jobs/projects.
- Assist in the development and implementation of process improvements.
- Assist with invoice issuing and follow up at month end.

**Skill Set**:

- Previous experience in a similar role, within the construction, health & safety, or facilities management is preferably.
- Knowledge of passive/fire protection systems and industry regs preferred however not essential as training will be provided.
- Proficient with Microsoft office-based programs with intermediate level word and excel.
- Strong organisational skills with the ability to prioritise tasks and work to accurate timescales.
- Ability to work independently and adapt to changing priorities.
- Attention to detail and accuracy in maintaining records and reporting.

We are looking for a good team player who demonstrates tenaciousness in their approach with excellent written and verbal communication.

**Benefits**:

- Competitive salary, pension and annual leave
- Good location, accessible by public transport
- Parking provided
- Collaborative working environment with a diverse team
- Training provided with career development opportunities

If you are a motivated and organised and enjoy delivering exceptional service, then we would like to hear from you.

**Salary**: From £24,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Work from home

Schedule:

- Day shift
- Holidays
- Monday to Friday
- No weekends

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Ability to Commute:

- Paisley (required)

Work Location: Hybrid remote in Paisley

Application deadline: 08/03/2024
Reference ID: HR/AD/004
Expected start date: 25/03/2024


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