Ptb Quality Administrator

2 weeks ago

London, United Kingdom University College London Hospitals NHS Foundation Trust Full time

This role offers an exciting opportunity to join the Radiotherapy and Proton Beam Therapy (PBT) team at UCLH. The post holder will provide comprehensive quality administrative support. They will work closely with the radiotherapy services quality team in the maintenance of the quality management system. They will be expected to form strong working relationships with the team leads taking on delegated duties, undertaking departmental audits, service evaluation, quality improvement projects, organising meetings and recording minutes. In addition, they will be required to assist with data entry onto clinical systems, to run reports and to collate data. The post holder will review performance data, trends, and processes, and use analysis and judgement to identify and propose opportunities for development and improvement. The postholder will be based in the Proton Beam Therapy department in the new Grafton Way Building.

The postholder will provide full and comprehensive administrative support to the Radiotherapy Quality Manager to ensure the effective implementation of the radiotherapy department quality system in order that patients receive the best possible treatment at all times and to ensure the safety of both patients and staff. They will be required to work closely with members of the Radiotherapy, Proton Beam Therapy department and Radiotherapy Physics department, including the team leads for each section. They will be expected to form strong working relationships with the team leads, taking on delegated duties as required. The post holder will liaise with a range of staff internally and externally across the Trust and with partner and external organisations. The post holder will be expected to work closely with the Radiotherapy Quality Management Team in the maintenance of the overall quality management system and under oversight of the services quality manager.

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.

We provide first-class acute and specialist services across eight sites:

- University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
- National Hospital for Neurology and Neurosurgery
- Royal National Throat, Nose and Ear Hospital
- Eastman Dental Hospital
- Royal London Hospital for Integrated Medicine
- University College Hospital Macmillan Cancer Centre
- The Hospital for Tropical Diseases
- University College Hospitals at Westmoreland Street

We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.

At UCLH, we have a real ‘One Team’ ethos, and our values - safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.

**Key result areas**:

- To provide full administrative support to the Radiotherapy Quality Manager.
- To organise regular and ad hoc meetings necessary for the running of the Quality Team functions and department including venues, generation and distribution of agendas, minutes and other documentation and the recording of notes and minutes during meetings.
- Ensure that recorded actions from meetings are followed up and acted on within the agreed timescales.
- To actively maintain the ISO 9001:2015 Quality System.
- To undertake internal quality system audits, clinical audit and service evaluation.
- To support the Cancer Division Audit Programme and to support the designated clinical audit lead to deliver this.
- To support the Macmillan Information & Support Radiographer in the development and production of a wide variety and large number of departmental site-specific patient information leaflets and booklets.
- To provide quality administrative support to the Superintendent Radiographers in order to contribute to the efficiency of across the radiotherapy services.
- To provide quality administrative support and appropriate documentation to other staff within the establishment in order to contribute to the efficiency of the department.
- To provide quality administrative support/documentation to students, and other members of staff undergoing training in the department, thus facilitating their ongoing education.
- To assist with Data entry onto clinical systems. This will involve data entry into the planning database, amending/ inputting data into ARIA and running reports from departmental databases, ARIA and Epic.
- To run reports and collate data in or

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