Administration Assistant

4 weeks ago


Derby, United Kingdom Dynamicmotif Dance & Performing Arts Academy Full time

**Administration Assistant - Job Description**

**Detailed below are the types of tasks that are undertaken on a weekly, half termly, termly and**

**annual basis. Dynamicmotif Dance & Performing Arts Academy runs very much like a school where**

**there are busy periods (especially on the lead up to our Showcase, Recital and Examination**

**sessions). Hours can fluctuate but can be carried out in your own time as long as our specific**

**deadlines are met.**

**It is expected that you will provide your own equipment needed to fulfil the roles below.**
- **Wage Rate: £10.50ph**:

- **Contract Terms: Self Employed/Freelance Agreement**

**New Registrations - Weekly**
- Add to All Pupil Master spreadsheet

Update - Main sheet and Class sheet (if known)
- Send ICP (Individual Care Plan) Form, if required

**Update Registers - Half Termly**
- Amend Dates
- Add new telephone numbers, photo consent and medical conditions

**End of Year Certificates/Christmas presents - Termly**
- Update sheet in All Pupil Master spreadsheet. Use Class sheet, then reformat so each pupil has a single record. It is sorted by the first class the pupil attends in a week (Monday being first day).

**Prepare BOPA/Show information - Twice yearly**
- Update BOPA Application details
- Add list of Chaperones, including Name, house number and postcode, licence expiry date and local authority.
- Add summary of pupil list. It is summarised by age, gender and SEN.
- Produce Pupil list for show folder - gender, name, contact number, date of birth, age on day of performance, age group, medical conditions, and ICP flag.
- Prepare Sign in sheets - pupil and chaperones
- Update show folder

**Annual Showcase & Recital organising (Twice Yearly)**:

- Performance Planning o Chaperone planning o Running orders o Quick changes

**Update Chaperone List - as required**
- Update classes associated to Chaperone on summary spreadsheet

**Update ICP (Individual Care Plans) - as required**
- Add new and inform teachers as required
- Perform review - Yearly

**Examinations - Yearly**
- Write up assessment sheets

Use All pupil Master Spreadsheet to obtain age, on date of exam
- Add IDTA pins or date of birth to examination timetable.
- Update IDTA pins tab on master spreadsheet, once results received

**Job Type**: Freelance

**Salary**: £10.50 per hour

Expected hours: 5 - 10 per week

**Benefits**:

- Company events
- Employee discount
- Employee mentoring programme
- Flexitime
- Referral programme
- Work from home

Schedule:

- Flexitime

Supplemental pay types:

- Performance bonus

**Education**:

- A-Level or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (required)

Work Location: Hybrid remote in Derby

Application deadline: 10/09/2023
Reference ID: ADMIN2023
Expected start date: 01/09/2023



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