Executive Assistant

4 months ago

London, United Kingdom Flo Health Full time

We're quite proud of our achievements

350M+ downloads, 65M monthly users, #1 by installs in the iOS Health category, 4.9 stars on the App Store (3M+ reviews), backed by 7 VCs, annual revenue at 9 figures, and a valuation close to $1B.

We're a growing, Series B funded HealthTech building the essential digital health partner of tomorrow to empower women, girls, and people who menstruate with the knowledge and support they need to stay well and live better.

Our cycle, ovulation and pregnancy tracking, educational content and anonymised community platform have been trusted for years by millions to help them feel more in control of their health every day.

We're harnessing the power of data analytics and AI to build a smarter future, one where we all know our bodies better, with an aim to become the essential health partner to women worldwide.

**The Job**

We are looking for a long-term EA partner to our CTO, CPO and CMO to manage their complex schedules. This person needs to be a self-starter who demonstrates a strong sense of ownership in their work and is also capable of leading complex team projects.

**Your Experience**

**Must have**:

- At least 4 years of providing executive support or other related professional experience.
- Exceptional skills in organising information, record-keeping, and documentation.
- A high degree of emotional intelligence in listening and communication.
- Excellent writing, editing, project planning, and time management skills.
- Critical, creative thinking, proactive problem solving, and the capacity to exercise considerable judgment and initiative.
- Proficiency in Google Workspace or comparable Microsoft and Mac word processing, spreadsheet and presentation software.
- Proficiency with Slack, Jira, Trello, or similar task and team management tools.

**Nice to have**:

- Our Engineering and Product organisations are based across Western and Eastern Europe, so proficiency in Russian is a plus.
- Project management experience is desirable

**What you'll be doing**

**You'll be responsible for**:

- Running complex and constantly changing diaries, strategically structuring schedules based on current priorities, across time zones, and ensuring the executives are on time & prepared.
- Coordinate the diary and organising all agendas and materials, circulating and chasing up any resulting actions
- Drafting project plans and memos, identifying priorities, tracking action items and communicating status reports.
- Creating comprehensive presentations and reports.
- Forming productive relationships internally and externally and leveraging these to coordinate administrative work, manage collaborations, gather required information, and provide reports as needed.
- Working on assignments requiring considerable organisational skills, initiative, and critical judgment with an understanding of the stakes and key members involved or impacted.
- Proactively addressing potential challenges or obstacles to ensure efficient execution of ideas and communications.
- Smart travel planning; creating sensible travel itineraries that work both for the individuals and the business.
- Ensure effective communication across the teams you support.
- End-to-end ownership of workshops; working with executives to plan agendas, prepare materials & facilitate.
- Ensure that all communication platforms are managed, and priorities are being flagged & responded to promptly on behalf of the executives and to the executives.
- Run and manage Company all hands and team level town halls

Salary Range:
UK - ₤67,000 - ₤80,000 gross per year.

Ranges may vary depending on your skills, competencies and experience.

Ranges may vary depending on your skills, competencies and experience.

**Reward**

People perform better when they're happy, paid well, looked after and supported.

On top of competitive salaries, Flo's employees have access to:

- A flexible working environment with the opportunity to come into the office and work from home
- Company equity grants through Flo's Employee Share Option Plan (ESOP)
- Paid holiday and sick leave
- Fully paid female health and sick leave, in addition to holiday and regular sick leave
- Workations - an opportunity to work abroad for two months a year
- Career growth, progression, and learning development resources
- Annual salary reviews
- Unlimited free premium Flo subscriptions
- A whole host of other benefits (health/pension/social schemes)

**Our Culture**

We're problem solvers, we're adaptable, we're empathy driven and results led.

People here like working in a fast-paced, multi-national, multi-cultural and ever changing environment. Everyone has an impact on a powerful mission, and is happy to roll their sleeves up to ideate solutions and put them in place. Being part of a growing business means that sometimes it's not easy and we work hard, but our mission is always at the forefront of what we do.

**Diversity, Equity and Inclusion

  • Executive Assistant

    6 months ago

    London, United Kingdom Delta Executive Search Full time

    **What We Offer**: - Genuine support and ongoing mentorship from senior partners of the business and colleagues - Fast paced and entrepreneurial business environment - Professional offices in the City **Requirements**: - Proven experience in calendar management and administrative support - Excellent communication skills, both written and verbal - Strong...

  • Assistant Head of Technical Operations

    1 month ago

    London, Greater London, United Kingdom Executive Integrity Full time

    Job Title: Assistant Head of TechnicalThis is a unique opportunity to join Executive Integrity as an Assistant Head of Technical, supporting the current Technical Superintendent in the day-to-day activities of ship management. The successful candidate will provide crucial support and ensure smooth operations.Key Responsibilities:Provide engineering advice to...

  • Assistant Head of Technical Operations

    1 month ago

    London, Greater London, United Kingdom Executive Integrity Full time

    Job Title: Assistant Head of TechnicalThis is a unique opportunity to join Executive Integrity as an Assistant Head of Technical, supporting the current Technical Superintendent in the day-to-day activities of ship management. The successful candidate will provide crucial support and ensure smooth operations.Key Responsibilities:Provide engineering advice to...

  • Assistant Head of Technical Operations

    3 weeks ago

    London, Greater London, United Kingdom Executive Integrity Full time

    Job Title: Assistant Head of TechnicalExecutive Integrity is seeking a highly skilled and experienced professional to fill the role of Assistant Head of Technical. This position will provide crucial support to the Technical Superintendent in the day-to-day activities of ship management, ensuring smooth operations and maintaining vessel performance.Key...

  • Assistant Head of Technical Operations

    3 weeks ago

    London, Greater London, United Kingdom Executive Integrity Full time

    Job Title: Assistant Head of TechnicalExecutive Integrity is seeking a highly skilled and experienced professional to fill the role of Assistant Head of Technical. This position will provide crucial support to the Technical Superintendent in the day-to-day activities of ship management, ensuring smooth operations and maintaining vessel performance.Key...

  • Executive Search Specialist

    1 week ago

    London, Greater London, United Kingdom TalentVolt | Executive Search Group Full time

    Executive Search SpecialistWe are seeking a highly skilled Executive Search Specialist to join our team at TalentVolt | Executive Search Group. As an Executive Search Specialist, you will be responsible for assisting with business development meetings, working on executive search projects, and enhancing data and insights.Key Responsibilities:Assist with...

  • Assistant Head of Technical Operations

    1 month ago

    London, Greater London, United Kingdom Executive Integrity Full time

    Job Title: Assistant Head of TechnicalThis is a unique opportunity to assist the current Technical Superintendent in the day-to-day activities of ship management, providing crucial support and ensuring smooth operations.Key Responsibilities:Provide engineering advice to support the Technical Superintendent in maintaining vessel performance.Assist with...

  • Assistant Head of Technical Operations

    1 month ago

    London, Greater London, United Kingdom Executive Integrity Full time

    Job Title: Assistant Head of TechnicalThis is a unique opportunity to assist the current Technical Superintendent in the day-to-day activities of ship management, providing crucial support and ensuring smooth operations.Key Responsibilities:Provide engineering advice to support the Technical Superintendent in maintaining vessel performance.Assist with...

  • Executive Assistant

    5 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    This is a 6-month temporary opportunity to work as an Executive Assistant for an Industry leading technology organisation focusing on AI and the benefits it can provide across all sectors! **Executive Assistant Responsibilities**: - Supporting up to 2 executives by providing proactive and efficient administrative assistance - Managing complex international...

  • Executive Assistant

    7 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **EXECUTIVE ASSISTANT** This is a permanent position working as an Executive Assistant supporting a leading financial wealth company in London. **EXECUTIVE ASSISTANT RESPONSIBILITIES**: - Ensuring the smooth running of events from start to finish whilst carrying out efficient day-to-day - Managing the end-to-end onboarding process for new clients,...

  • Executive Assistant

    4 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Executive Assistant** *** **Salary: £42,000 per annum** This is a permanent position working as an Executive Assistant supporting a leading financial wealth company in London. **Executive Assistant Responsibilities**: - Ensuring the smooth running of events from start to finish whilst carrying out efficient day-to-day - Managing the end-to-end...

  • Executive Assistant

    5 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Executive Assistant** *** **Salary: £27.81 Per Hour** This 6-month temporary opportunity is a traditional Executive Assistant role supporting a very busy executive and team with diary management, travel coordination, expenses, stakeholder engagement, and compiling reports on performance and staff feedback. You will be a go-to person in the office...

  • Executive Assistant

    6 months ago

    London, United Kingdom Stability AI Full time

    **Executive Assistant to the Executive Team** **About Stability AI**: **About the Role**: The Executive Assistant (EA) is a pivotal role which will provide exceptional support and service to the Chief Operating Officer (COO - UK based) and Chief Technology Officer. This person will be required to support the rest of the Executive Team at Stability AI as and...

  • Executive Assistant

    5 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Executive Assistant - Hybrid** **Salary: £22.41 per hour** *** This is a great opportunity for an Executive Assistant to work for a leading broadcasting company for 6 months! In this role of Executive Assistant you will be supporting one of the company’s Senior Vice Presidents. **Executive Assistant Responsibilities**: - Diary management -...

  • Executive Assistant

    5 months ago

    London, United Kingdom Page Personnel Full time

    Working for a not for profit organisation - Housing - Supporting a Chief Executive & Management Team **About Our Client**: Executive Assistant to Chief Executive - not for profit organisation. - £31,525 per annum - Offices in North London - Not for profit organisation - Housing focused Executive Assistant to Chief Executive - not for profit...

  • Executive Assistant

    7 months ago

    London, United Kingdom dearCoffee Full time

    dearCoffee, a renowned coffee brand, is currently seeking a skilled and organized Executive Assistant to join our team. As an Executive Assistant, you will provide high-level administrative support to the executive team and contribute to the smooth operation of the company. The Executive Assistant to the CEO will handle administrative tasks, schedule...

  • Executive Assistant

    5 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Executive Assistant** *** **Salary: £30.28 per hour** This will be a Senior Executive Assistant role supporting three very busy executives with diary management, travel coordination, expenses, stakeholder engagement, and compiling reports on performance and staff feedback. You will also support key company projects ensuring these hit time deadlines and...

  • Executive Assistant

    19 hours ago

    london, United Kingdom WholyMe Full time

    Company Description WholyMe offers all-natural and organic certified muscle and joint relief solutions with outstanding customer service and a supportive community for active individuals. Our mission is to transform our approach to pain management. Role Description This is a full-time hybrid role for an Executive Assistant at WholyMe in Greater London....

  • Executive Assistant

    2 days ago

    London, United Kingdom Oriel Partners Limited Full time

    We have a really exciting opportunity for a polished and experienced Executive Assistant who is looking for their next role within a creative field. Our client is a luxury furniture company based in the heart of Chelsea who are looking for an Executive Assistant to support the Founder and help to manage the day-to-day operations of the company. Excellent...

  • Executive Assistant

    4 months ago

    London, United Kingdom Digby Morgan Full time

    summary - _ london, london_ - _ £46,248 - £48,000 per year, holiday, pension_ - _ permanent_- specialism - secretarial & admin- reference number - GMMEA0324 - job details - Position: Executive Assistant - Contract: Permanent - Location: North London - Hours: Hybrid 2 days working from home, Full-time, Mon-Fri**Salary**: £46,248k - £49k (DOE) - Our client...