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Administrative Officer

1 month ago

Leeds, United Kingdom UK Health Security Agency Full time

**Details**:
**Reference number**:

- 308839**Salary**:

- £20,472 - £22,377**Job grade**:

- Administrative Officer- AO**Contract type**:

- Permanent**Type of role**:

- Other**Working pattern**:

- Flexible working, Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- UKHSA, Oak Park Lane, Cookridge Leeds LS16 6RWAbout the job

**Job summary**:
The primary function of this role is to provide general business/administrative support for the Operational Services Department as part of the department’s administration team. The post holder will also be the first point of contact for visitors and for customers contacting the Department by telephone.

**Working for UKHSA**

The UK Health Security Agency exists to protect and improve the nation’s health and wellbeing and reduce health inequalities. We do this through world-leading science, knowledge and intelligence, advocacy, partnerships and the delivery of specialist public health services. We are an executive agency of the Department of Health and Social Care, and a distinct delivery organisation with operational autonomy. We provide government, local government, the NHS, Parliament, industry and the public with evidence-based professional, scientific and delivery expertise and support.

The UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders and to create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

We offer a benefits package designed to provide an excellent work/life balance, including generous annual leave entitlement, flexible working hours and membership of the excellent civil service pension scheme.

The post is based at our site in North Leeds which offers ample free parking and is close to a wide range of amenities**.**

**Location**

This role is based at UKHSA, Oak Park Lane, Cookridge Leeds LS16 6RW._Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not _available._

**Working Pattern - **Full Time, Flexible Working

**Job description**:
**Main Duties and Responsibilities**:

- Reception/switchboard
- Deal with the incoming and outgoing mail
- Deal with the Department’s mailboxes
- Provide administrative support to the Instrument Testing Department. Typical duties include:

- booking in customer radiation monitors
- raising required paperwork and issuing of contract to customer
- arranging the return of the radiation monitors by courier
- completion of contract paperwork
- Administration of short-term contracts
- Issuing of customer reports
- Provide administrative support for the Department’s radiation protection training courses.
- Money and Peoples Services (MaPS)
- Sales invoicing
- I-Procurement - raise purchase requisitions.
- Miscellaneous ad-hoc duties which include:

- photocopying
- manage in-house database.
- stock control / stationary ordering
- filing
- general house keeping

The above is only an outline of the tasks, responsibilities and outcomes required of the role. You may carry out any other duties as may reasonably be required by the Department.

**Person specification**:
**Essential Criteria**:

- GCSE or equivalent qualifications at C or above in English and Mathematics
- Proven general administrative experience in an office environment (apprenticeship can be explored to develop these skills)
- Excellent organisational skills
- Ability to communicate effectively.
- Ability to work unsupervised and to remain focused on the tasks in hand.
- Experience in customer service-related work
- Good interpersonal skills and the ability to work effectively as part of a team.
- Approachable, open and flexible.
- Good time management skills and ability to work well under pressure and to tight deadlines.
- Ability to prioritise own workload, work on own initiative and to work largely unsupervised.
- Experience of effectively working with Microsoft Office
- Ability to collate, analyse and interpret information and data.
- Must be willing to travel within the UK in support of RCE’s activities.

**Desirable Criteria**:

- Knowledge of the range of radiation protection services provided from RCE and how these are delivered.
- Driving licence

**Benefits**:

- Learning and development tailored to your role.
- An environment with flexible working options
- A culture encouraging inclusion and diversity.
- A Civil Service pension with an average employer contribution of 27%
- Range of health and wellbeing support

Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childc

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