Band 3 Admin Assistant

5 months ago

Belfast, United Kingdom Platinum Recruitment NI Ltd Full time

**Job Title :Band 3 Admin Assistant**

**Location : Belast Crumlin Road**

**Duration : Temporary**

**Rate : 11.11 p/h**

**Hours : 18.75 hpw**

**Main Duties / Responsibilities**

INFORMATION TECHNOLOGY
- Make full use of the IT systems available to produce work of a consistently high standard
- Be proficient with the use of access and word packages
- Perform data entry using the PARIS computer system (client records).

CUSTOMER SERVICE
- Receive telephone calls, deal with enquiries and coordinate information in an efficient, courteous and friendly manner
- Ensure quality standards are adhered to in all aspects of employment

ADMINISTRATION

Undertake a range of admin support duties, including
- Typing and circulation of correspondence, to include letters, invitations, minutes, untoward incidents, etc.
- Note taking/record of discussion at meetings.
- Filing of all letters, memos, etc. on a daily basis.
- Photocopying of client records as and when required.
- Creation, maintenance and recording of files as necessary.
- Efficient organisation and maintenance of record and information systems ensuring back-up systems are utilised.
- Archiving and recall of all files in accordance with Trust policy.
- Preparation and collation of statistical information regarding families with social work involvement when required.
- Photocopying/Scanning as required.
- Booking of rooms and sending out invites to meetings.
- Recording of incoming/outgoing mail and ensure mail is distributed and redirected appropriately to relevant staff in a timely manner.
- Maintain adequate supply of stock and stationery, as required.
- Provide cover for other Team Administrative Assistants to cope with workload variation.
- Ensure all work is processed in a timely manner in accordance with agreed performance standards.
- Any other duties

**General Responsibilities**

Employees of the Trust are required to promote and support the mission and vision of the service for which they are responsible and:

- At all times provide a caring service and to treat those with whom they come into contact in a courteous and respectful manner.
- Demonstrate their commitment by their regular attendance and the efficient completion of all tasks allocated to them.
- Comply with the Trust’s Smoke Free Policy.
- Carry out their duties and responsibilities in compliance with the Health and Safety Policies and Statutory Regulations.
- Adhere to Equality and Good Relations duties throughout the course of their employment.
- Ensure the ongoing confidence of the public in-service provision.
- Maintain high standards of personal accountability.
- Comply with the HPSS Code of Conduct.

Criteria:
Four GCSE’s including English Language (Grades A-C) or equivalent **or **have one year’s relevant experience **or** NVQ Level 2 Administration.

OCR/RSA Stage 2 Typewriting (Parts 1& 2) or equivalent

OCR/RSA Stage 2 Word Processing Parts (1&2) or equivalent

**OR**

One year’s (12months) experience of formatting and circulating correspondence, typing of reports, note taking at meeting, distribution of minutes in a timely manner and general word processing.

Experience in the use of Microsoft Packages, Word, Excel, etc.

Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abide by the REC Code of Professional Practice. Platinum Recruitment NI Ltd adheres to all current employment legislation.

**Job Type**: Part-time
Part-time hours: 18.75 per week

**Salary**: £11.11 per hour

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 2 years (required)
- Stage 2 Typewriting Part 1 &2: 1 year (required)
- Stage 2 Word \Processing Part 1 &2: 1 year (required)
- Microsoft packages: 1 year (preferred)

Work Location: In person

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