Finance Administrator

3 months ago

Edinburgh, United Kingdom Rowan Alba Full time

**Hours**: 21 hours, spread equally over 5 days, Mo-Fri, between 09:00 - 17:00

**Salary**: £25,500 per annum, based on a 35-hour work week or pro rata for working fewer than 35 hours

**OVERALL PURPOSES OF JOB**

Within this role you are responsible for the continued smooth running of Rowan Alba, providing administrative support, maintaining appropriate records, and ensuring all appropriate facilities are in place. You will be responsible for all aspects of accounting and invoicing, as well as being a point of contact for all staff and volunteers on finance matters.

**Main Duties and Responsibilities**:
**Core Purpose of Job**:
To ensure the running of Rowan Albas Finance department, you will assist with:

- Issuing invoices to Council or Funding provider;
- Processing payments, invoices, all income and expenditure for Rowan Alba using dedicated systems;
- Assist with compliance tasks such as PAYE, bank reconciliations;
- Management of XERO as Rowan Alba’s purchase ledger, including processing XERO payments, review of XERO accounts, processing staff expenses, matching purchase invoices to purchase orders, credit card reconciliation to statement, and statement reconciliation and chase missing invoices;
- Payment of all staff and volunteer expenses;
- Implementing and following GDPR requirements (including data retention) on financial and account administration;
- Management of petty cash & activities cash for the Head Office and residential services;
- To support the smooth operation and integration of the finance function into the company operations;
- To ensure effective communication in line with the company culture both internally and externally;
- To support Senior Management Team by undertaking general financial administrative tasks as identified;
- Working with Senior Management Team on ad hoc projects or work as required;
- Undertake general administrative duties accurately and efficiently;
- Maintain Finance manual.

**PERSON SPECIFICATION**

**Experience**:
**Essential**:

- A proven track record of administrative experience.
- Experience working within a busy office requirement.
- Demonstratable experience dealing with financial transactions, including issuing of invoices, and recording of financial transactions.
- Demonstratable experience of using XERO or another Financial system.

**Desirable**:

- Experience of working in the voluntary sector and of service delivery.

**Knowledge and Understanding**:
**Essential**:

- Demonstrable knowledge of a range of software packages including Microsoft packages.
- Demonstratable knowledge on GDPR requirements (including data retention) and how to implement & follow them in Finance.

**Desirable**:

- Experience of working in the voluntary sector and of service delivery.

**Skills, Education and Qualifications**:

- Proven record in office management role.
- Strong interpersonal, written and oral communication skills.
- Excellent organisational and time management skills.
- Excellent IT skills.

**Other Essential Requirements**:

- Highly Organised and Methodical;
- Non-judgemental & accepting;
- Excellent communication skills and a confidence in explaining finance matters and dealing with a range of people;
- Ability to deal with multiple priorities and a fast-changing environment, as the remit of the role is wide and varied;
- Excellent time management and organisational ability, to manage different financial duties, including the ability to prioritise tasks to meet deadlines;
- Good attention to detail, and the ability to produce work with a high level of accuracy, and ability to spot errors;
- Dynamic and engages well with people;
- Ability to plan and manage work effectively and deal with competing priorities;
- Ability to work as part of a team and on own initiative;
- Ability to liaise well;
- Incorporate equalities issues within your work;
- A positive thinker and creative problem solver;
- The ability to listen to and understand requirements as well as share ideas.

**In Return We Offer**:

- A competitive salary of £25,500 per annum, based on a 35-hour work week or pro rata for working fewer than 35 hours;
- Hours: 21 hrs, spread equally over 5 days Mo-Fri between 09:00 - 17:00;
- Pension contributions - 5% employee contribution & 3% employer contribution;
- Holidays - 28 days (flexible) plus 4 (25/26th December, 1/2nd January); pro rata, based on 35 hours per week;
- Location - based in our Head Office at Fountainbridge in Edinburgh with working from home when possible.

**Job Type**: Part-time
Part-time hours: 21 per week

**Salary**: £25,500.00 per year

Schedule:

- Monday to Friday

Work Location: In person

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